Personal Assistant
Equity Bank is one of the region’s leading
banks whose purpose is to transform the lives and livelihoods of the people of
Africa socially and economically by availing them modern and inclusive
financial services that maximize their opportunities. With a strong footprint
in Kenya, Uganda, Tanzania, Rwanda, South Sudan and DRC Congo, Equity Bank is
now home to over 12 million customers – the largest customer base in Africa.
Currently the Bank is seeking additional talent to serve in the role outlined
below.
Reporting to the respective Departmental
Head, the Personal Assistant will assist to provide efficient,
responsive and excellent administrative organizational and logistical service
to the Department in order to provide a conducive environment to enable the
department to meet its goals.
Key Accountabilities
- Have daily Diary meetings with
line manager to discuss upcoming engagements and invitations, booking of
meetings appropriately as per LINE MANAGER’S availability and schedule
Meetings between the LINE MANAGER and the direct reports.
- Timely and appropriate booking of
travel and accommodation for LINE MANAGER’s trips as well as coordinating
and handle professional travel logistics for the team.
- Liaise with relevant individuals,
external organizations: to arrange meetings, prepare agendas and draft
minutes of all meetings.
- Plan, organize and manage own
workload and that of the Department to ensure that all the reports are
processed and submitted in a timely and accurate manner.
- Ensure that all calls to the LINE
MANAGER are effectively and efficiently handled.
- Preparing e-mails, letters, memos
for the LINE MANAGER’s validation, sorting and reviewing incoming mail for
the department and distributing to the team.
- Maintain a comprehensive filing
system -Ensure that all documents in the LINE MANAGER’s office are well
filed and confidentially maintained.
- Ensure that all the visitors to
the LINE MANAGER’s office are well handled and assisted.
- Collect and open mail addressed
to the supervisor.
- Tabulate and retrieve official
expenditures and claims.
- Prepare PowerPoint presentations
and reports as per the request.
- Liaise with managers in Head
Office and opcos, and / or with partners / vendors to ensure timely production
of documents and reports as requested by the supervisor.
- Attend functional meetings and
document key information and decisions as and when required.
- Analyze basic information in
response to queries from the department.
- Organize materials and logistics
for external auditors.
- Handle procurement for the
department-stationery, office tools, ordering business cards
Qualification
- Bachelor’s degree in business
administration
- Diploma in Secretarial Studies
- Diploma in
Management/Leadership/Communication
- At least 5-year experience as a
PA or Secretary in an administrative role in a senior or executive
management role
- Excellent written and oral
communication skills.
- Bi-Lingual (French Speaking) will
be an added advantage
- Excellent word processing and IT
skills, including knowledge and proficiency to at least intermediate
levels in a
- range of office software,
including Microsoft Word, Excel, PowerPoint, and Outlook
- Honesty and reliability
- Excellent organizational skills
- Accuracy
- The ability to work on your own
initiative and to tight deadlines.
- Flexibility and adaptability to
juggle a range of different tasks needing to be undertaken simultaneously.
- An understanding of
confidentiality issues and the use of discretion
How to Apply
CLICK HERE TO APPLY
Closing Date
Mar 20, 2023
