Job Title: Finance Officer (School)
Location: Kahawa
Sukari, Nairobi
Reports
to: School General Manager
A
private Catholic based primary school is recruiting a professional and
entrepreneurial Finance Officer to join their School.
Job
Summary: Responsible for the operations of the School, managing all
non-teaching functions, services, and staff.
Establish
operational excellence and fiscal prudence by creating, refining, and
implementing policies and systems while upholding the values of the School.
Mandated to create a culture of service and support.
Key
Duties and Responsibilities
General
· Establish
great operational standards to help the School achieve excellence in all areas.
· Comply
with policy and procedures regarding Confidentiality, Child Protection, Sexual
Harassment and make sure that all Staff are well informed on these.
· Respect
the confidentiality of all matters relating to the School, staff, pupils and
families.
· Attend
appropriate training courses.
· Attend
staff meetings and other meetings as directed by the School Management.
· Engage
in monthly supervision and annual performance management/appraisal.
· Participate
in Senior Leadership Team meetings and activities and in all other activities
where requested.
Operational
· Develop
and implement school-wide systems and procedures that ensure operational
excellence within the school.
· Monitor,
evaluate and improve the operations of the departments – Kitchen, Transport,
Cleaning, IT, Secretariats, Accounts – always ensuring high quality service
with careful financial checks.
· Make
recommendations to the School Management on maintenance of buildings, all
assets (including but not limited to property, plant, equipment, furniture,
vehicles) and follow up on construction, maintenance works.
· Monitor
the storage and correct use of the goods and supplies of the School (kitchen,
stationary, digital assets, cleaning materials, sports materials, equipment,
textbooks and library material), make recommendations and act where needed.
· Manage
the inventory of the School, checking on the depreciation of the assets and
making recommendations about the disposal/acquisition of assets.
· Support
the School in the development, management, and maintenance of the procurement
lifecycle, including but not limited to vendor selection, account creation,
purchase order management, materials requisitioning and receiving, inventory
management.
· Oversee
the work of the Accounts department.
· Maximize
income generation within the ethos of the School. Manage all income-generating
schemes, including bursaries, farm project, transport etc. Advise the GM on
investment and financial policy, preparing appraisals for particular projects
as requested and appropriate.
· Ensure
timely, effective and efficient collection of School Fees.
· Liaise
and negotiate with providers of goods and providers of services and third-party
contractors in consultation with the Director and School Adminisitrative Team.
Conduct regular reviews of arrangements with contractors to endure best value
for money and high standards of service from contractors.
· Support
the General Manager in the development and management of the annual budget.
· Produce
budget statements and any other reports upon request by the Management.
· Supervise
all non-teaching Staff.
· Support
the General Manager in HR-related issues, including but not limited to
maintenance of employee files, HR paperwork and data systems.
· Create
a culture of service and support developing team members to excel in their
roles and ensuring the school maintains operational excellence.
· Collaborate
with the Senior Leadership Team to implement the school’s vision and mission;
assist in creating a school culture with staff, parents and students focused on
integral development of each person.
· Ensure
that staff members understand the procedures and have resources to operate
effectively.
· Implement
the Performance Management System among the non-teaching staff.
· Implement
school safety plan: disaster preparation, fire drills, student, staff and
public safety, and student health.
· Responsible
for school public relations and communications plan: promote and market the
school through positive relations with community, businesses, parents and
students.
· Plan,
organize, coordinate, and control large group events, classified meetings, and
community and family engagement events.
· Oversee
the production and updating of School financial procedures in accordance with
financial regulations and audit requirements.
· Monitor
the School bank accounts.
Leadership
and Administrative Duties
· Work
with the School management in establishing priorities for expenditure and
monitoring the effectiveness of spending and use of resources with a view to
achieve value for money.
· Assist
with whole school events (including, but not limited to, Thanksgiving Day,
Talent’s day, etc.).
· Work
closely with the School’s General Manager to ensure the development of a
high-standard School.
· Manage
the School’s bus fleet (assets, personnel, fueling, maintenance,
cost-effectiveness).
· Make
recommendations to the School management for improvement of facilities.
· Ensure
that Occupational Health and Safety Policy and Procedures are adhered to.
· Maintain
up to date files electronically and/or in print of all administrative systems,
such as: student records, staff records and archives.
Key
Skills and Competencies
· Love
for children, especially Special Needs ones
· Previous
and proven experience in a similar role for at least 5 yrs
· Knowledge
of school administrative processes, fleet management, group leadership and
national educational regulations
· Knowledge
and passion for extra-curricular activities and education at large
· Hands-on
and proven experience with MS Office, accounting Systems and education management
systems
· Great
presentation and communication skills
· Crisis
management and strategic thinking
· Ability
to coach and inspire
· Ability
to lead and work with teams
· Problem
solving ability
· Multi-tasking
capability
· Bachelor’s
degree in business management, finance and administration or related field;
Masters,
· CPA (K)
· Teaching
certificate is an additional value.
Compensation
/ benefits: Base salary, education benefit and pension.
Deadline: Interested
parties should send their online applications on or before 23rd March 2023
Correspondence: Detailed
CV to be submitted online at http://goo.gl/T8sryH
We
thank all applicants for their interest in this position; however, only
suitable candidates will be contacted to continue the application process.
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