Finance Coordinator Job in Kenya

Finance Coordinator

Overall purpose of the role

The Finance Coordinator is a key member of the Support Services Unit and will contribute to ensure overall planning, implementing, and managing of the projects, and assure progress towards achieving project goals and objectives. Based in Nairobi, with travel to field locations in the region, the Finance Coordinator supports regional programmes with financial duties that include the review of budget/budget revisions, transactional compliance monitoring and reporting. The Finance Coordinator acts as the “Technical Focal Point” to country and field operations across the East Africa and Great Lakes DRC locations.

Responsibilities

The Finance Coordinator refers to and works in close collaboration with the finance and senior project staff of each country within the region. Specific responsibilities include:

Define and analyze the project budget to ensure that funds are used according to internal and external regulations, proposing corrective actions if needed
Preparing budget re-alignments where needed in collaboration with Country Office finance teams
Oversight of financial and administrative management of portfolio projects, ensuring compliance with DRC and donor rules and regulations
Organizing and leading monthly budget vs actual reviews meeting & monitor burn rates and advise programme teams accordingly
Ensuring the timely and quality completion of all financial deliverables, including reports in accordance with donor guidelines
Providing additional technical assistance to implementing partners as necessary to maintain standards comparable to DRC operations
Developing a strong working relationship with the finance focal point of each country and each field team.
To oversee the process related to the completeness, accuracy and validity of information regarding payment documents before payments are effected
Ensure financial statutory compliance is achieved where required across the country operations, including taxation and government reporting requirements
Providing financial management support for regional project close-out process and external audit activity.
To provide capacity building of both finance and non-finance programme staff
Serve as a superuser for the ERP Systems and ensure its correct use for financial and accounting matters

About you

In this position, you are expected to demonstrate DRC’s five core competencies:

Striving for excellence: You focus on reaching results while ensuring an efficient process.
Collaborating: You involve relevant parties and encourage feedback.
Taking the lead: You take ownership and initiative while aiming for innovation.
Communicating: You listen and speak effectively and honestly.
Demonstrating integrity: You act in line with our vision and values.

Experience and technical competencies:

University degree in Financial Management, Accounting, or any other relevant field.
Professional finance or accounting qualification

At least five year’s work experience in field of finance/accounting/book keeping in large international NGOs
Experience managing complex projects involving coordination with multiple project stakeholders
Proven experience in NGO programme budget management, including reporting and compliance related to large institutional donor organizations (EU, ECHO, USAID, FCDO, etc.)
Advanced experience/skills in MS Excel and Power BI.
Experience in using ERP systems
Excellent communication, analytical and negotiation skills
Proven ability to prioritize tasks, meet deadlines and work with limited supervision
Demonstrated ability to establish effective working relations between programs & support
Proven commitment to accountable practices
Knowledge of working in challenging environments
High integrity, pro-active, stable, robust character and a good team-player
Ability to travel regularly within the region – including in conflict affected areas
Proficiency in English is a strong preference; while other regional languages are beneficial

Conditions

Contract: One year contract with possibility of extension, subject to funding and performance. Salary and other conditions are offered in accordance with DRC’s Terms of Employment for Kenyan Staff ; Employment band F-Non Management; non accompanied position

Availability: Immediately

Duty station: Nairobi, Kenya (with possibility of travel to Ethiopia and Somalia country and field offices in particular)

Reporting Line: Regional Finance Manager

Providing equal opportunities We are committed to creating an inclusive and positive work environment based on mutual respect for all employees. All applicants are considered for employment without attention to race, age, ability, ethnicity, nationality, religion, gender identity, sexual orientation, marital status, or any other factor. At DRC we celebrate diversity and appreciate our employees for the people they are and their unique skills, backgrounds, and perspectives. We encourage all interested candidates to apply.

Promoting high standards : DRC’s capacity to ensure the protection of and assistance to refugees, IDP’s and other persons of concern depends on the ability of our staff to uphold and promote the highest standards of ethical and professional conduct in relation DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment. DRC conducts thorough and comprehensive background checks as part of the recruitment process

How to Apply

Only motivated applications that address the stipulated duties and meet the required qualifications, sent together with a CV, will be considered.

DRC as an employer
By working in DRC, you will be joining a global workforce of around 8000 employees in 40 countries. We pride ourselves on our: