Facilities Supervisor
Introduction: Church World Service (CWS) is a not-for-profit, faith-based
organization transforming communities around the globe through just and
sustainable solutions to hunger, poverty, displacement and disaster. CWS does
not discriminate on the basis of race, color, religion, sex, national origin,
gender identity, genetic information, age, disability or veteran status in
employment or in the provision of services.
Primary Purpose:
This position is primarily responsible for
managing the RSC Africa Office facilities, Stores, Parking spaces, and RSC
Africa Motor Pool. The aim of this role is to ensure RSC Africa facilities and
fleet are maintained in a condition that ensures a safe working environment for
all staff and partners while ensuring sustainable utilization of resources.
This position directly supervises two Property Officers, the senior
driver and seven drivers.
Essential Duties:
- Oversees RSC Africa office
facilities and ensures they are well maintained.
- Acts as the key liaison between
RSC Africa and the property management companies.
- Management of office leases to
ensure that renewals are done prior to expiry.
- Scouting for new offices spaces
and participate in lease negotiations as per established policies and
procedures.
- Building and Equipment
Maintenance. Ensures that the office buildings are kept in good condition
by maintaining and implementing maintenance schedules for all maintenance
work that includes; painting, equipment service and other corrective
maintenance activities.
- Construction Project Management.
Manage all fit out projects in any of the RSC Offices.
- Contract and Contractor
Management. Participate in preparation of scope works and liaise with the
Procurement team to obtain contractors for all building maintenance
services. Maintain a database of all facilities contracts and ensure they
are renewed or tendered out prior to expiry. Participate in contractor
performance evaluations.
- Manages the RSC Africa motor pool
and advises on motor vehicle needs such as disposal or new purchases.
- Directly supervises two
property officers, one senior driver and seven drivers.
- Periodic reporting on
Facilities Management and Fleet Management activities
- Ensure that payments for all
services and utilities are paid on time.
- Takes lead in ensuring that the
Health and Safety requirements are observed by all staff and contractors.
- Takes lead in ensuring that RSC
Africa is sustainably conducting its operations by implementing and
maintaining environmental sustainability initiatives.
- Coordinates facilities and fleet
management functions with CWS Africa Sub-offices offering support and
ensuring compliance with the main SOPs
- Takes lead on monthly projections
and annual budget preparation and revisions, and monitors expenses in
accordance with authorized budgets
- Supervises, manages and evaluates
staff performance under their supervision
- Monitors and ensures a safe,
healthy and professional work environment.
- Actively supports staff by
promoting safe space, open-door and the escalation policy.
- Monitors time and attendance
records for the staff under their supervision.
- Ensure direct reports are
accessing and using their benefits appropriately including leave
- Coordinates some tasks on behalf
of the Property Manager, Property Supervisor or Property Officers in their
absence.
- Other duties as assigned by
CWS/RSC Africa Management
Qualifications:
Experience:
- Six (6) years’ overall work
experience required
- Four (4) years related work
experience required.
- Experience working with
contractors and vendors required.
- Three years’ experience working
with an International NGO preferred.
- Experience managing leases and
building maintenance contracts.
Skills:
- Knowledge of basic building
construction, interpretation of basic building floor plans.
- Demonstrated computer skills,
especially Microsoft Excel, Microsoft Word, Microsoft PowerPoint etc.
- Good presentation skills.
Education & Certifications:
- Bachelors’ degree in Engineering,
Construction Management, Quantity surveying, Architecture or a related
field required, or four (4) years additional work experience in lieu of a
Bachelor’s Degree is required.
Abilities:
- To ensure policies and procedures
are implemented and executed in accordance with guidelines and standard operating
procedures;
- Maintain a high performance
standard with attention to detail, completing tasks within set timeframes;
- Exercise good judgement and seek
guidance as appropriate when confronted with unanticipated problems;
- Deal effectively and courteously
with a large number of associates, outside agencies, refugees and members
of the general public;
- Manage large and diverse workload
under pressure with competing priorities.
- Maintain the integrity of
official records;
- Analyze and solve complex
problems and make sound decisions;
- Work with minimal supervision
- Maintain a high performance
standard with attention to detail;
- Work independently and contribute
to overall operations of RSC Africa;
- Actively participate in the
implementation of the U.S. Refugee Admissions Program (USRAP).
Important Requirements:
- Strong English communication
skills, both written and oral.
- Ability to work in a
multi-cultural environment required.
- Commitment to diversity, equity,
and inclusion and willingness to support CWS’ Platform on Racial
Justice as a CWS employee required.
Special Requirements:
- COVID Vaccination is required for
all successful candidates
- The candidate should be of good
health, willing and able to travel extensively in often difficult
conditions, and have a high degree of flexibility. Must have proof of
Yellow Fever vaccination before traveling for RSC Africa
- This position is based in
Nairobi, Kenya
- This position requires use of
laptops at all time, competence in Microsoft office packages is required.
- This position may require
travel in sub-Saharan Africa on short notice and under sometimes difficult
conditions to meet demands of a dynamic operational program
- Background check which includes
references and an educational and criminal check is required before the
start of employment
- A valid passport and the ability
to maintain a valid passport throughout the entire appointment is
required, which includes having enough passport pages for travel.
- Physical: This position requires
bending, squatting, crawling, climbing, kneeling, sitting, standing,
walking, pushing/pulling, handling objects (manual dexterity), reaching
above shoulder level, using fine finger movements and lifting/carrying
heavy loads.
- Environmental: Incumbents in this position will
be exposed to excessive noise, marked changes in temperature and/or
humidity, dust and infectious diseases, harsh weather climates, long work
hours, bumpy roads, extended travel, excessive sun exposure, and
non-ventilated spaces.
- Full Time
- All employees should be prepared
to work from the CWS office within their location of hire. Remote work
arrangements may vary depending on location and the governing rulings
regarding the COVID-19 pandemic
- Flexibility and willingness to
work long hours, including working on Weekend as needed.
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