Facilities & Office Infrastructure Assessment Consultancy
Project Overview
MSF Eastern Africa seeks to develop an
operational center effectively running direct programs in the course of 2024.
In addition to its own activities, MSF Eastern Africa Hosts staff from various
MSF entities in the movement and provides support to Operations through various
initiatives. We have been operating out of lease agreements for over 10 years
now. In recent years, we have experienced significant growth and have outgrown
our current facilities. A few times we’ve had to relocate with the hope of
finding solutions. At the moment, we are leasing several additional spaces in
the building to accommodate our growing workforce, but this is becoming
increasingly expensive and probably unsustainable. Several other MSF entities
have elected to consider other locations for their offices because of space
challenges. It would also be better for our informal exchange to be together in
one joined up space rather than spread across various floors as we currently
are.
Given these challenges, we are considering
whether to relocate our operations to a new building, acquire a larger facility
or construct one with our specifications. We believe that such a move would not
only address our current capacity constraints but also provide an opportunity
to optimize our operations, host more MSF entities to ensure close
collaboration and most effective mutualization, become a regional hub with COE
facilities, and reduce our overall costs.
To help us make this decision, we are seeking
the services of a Subject Matter Expert/Consultant. This person will be
responsible for assessing our current facilities, analyzing the costs and
benefits of relocation, identifying potential new buildings or locations, and
providing recommendations on the best course of action. We believe that this
project will be critical to our long-term success and look forward to working
with a qualified consultant to achieve our objectives.
Project Objectives
The main objectives of this consulting
project are to:
- Assess MSF EA short-term and
long-term needs and requirements for our facilities
- Assess possibilities with other
MSF entities based in Nairobi
- Assess and develop possible
solutions/alternatives.
- Identify possible solutions and
assess their feasibility. e.g. stay in the current building with
adjustment, renting or buying our own premises, relocation to a new
rented space and building our own infrastructures.
- Analyze the costs and benefits
of different options and provide recommendations on the most
cost-effective and efficient solution.
- Identify potential new buildings
or locations that would meet the needs of MSF EA and/or other entities
who wish to join the project and provide a detailed analysis of each
option.
- Provide a comprehensive report
outlining the findings of the assessment and recommendations for next
steps. The report shall contain the problem definition, requirements,
alternatives, schedule, risks, logistics and budget required to obtain
suitable office facilities.
How to Apply
Through this project, we hope to gain a clear
understanding of the best course of action for MSF and to make an informed
decision. We believe that this will help us optimize our operations, reduce our
costs, and improve our overall efficiency. We are committed to achieving these
objectives and look forward to working with a qualified consultant to achieve
our goals.
