Job Title: Executive Assistant
Location: Nairobi
Reporting
to: CEO and Creative Director
Job
Purpose: Our client, a global lifestyle brand that makes high-quality,
handmade products that provide sustainable and meaningful employment for the
community seeks to recruit an Executive PA who will provide high level support
to the Directors; the main purpose is to ensure the smooth running of the
office on a day-to-day basis, provide comprehensive administrative, logistical
and technical support to the Chief Executive Officer & Creative Director.
The
Personal Assistant is also an important interface for staff internally as well
as external stakeholders.
Key
Responsibilities
· Provide
direct executive-level administrative support to the Directors, including
managing of correspondence, scheduling and coordination of meetings, calendar
of events/meetings, drafting agenda, preparing documents, and managing/closing
follow up tasks.
· Organize
travel/meeting plans with internal staff and external stakeholders, developing
detailed itineraries, and managing logistics related to the travel
schedule/meeting including agenda scope and briefing materials.
· Coordinate
activities across country teams and with other departments to maintain action
lists and follow-up, managing correspondence and work flow, and compiling
briefings and reports on time.
· Organize
and schedule office and team activities.
· Compile,
verify and organize materials for trips, events, and reports.
· Manage
special projects, including international events planning and execution.
· Create
reports, presentations, or other data as requested
· Maintain
database and contacts of key collaborators.
· Take
meeting notes and share them with the Directors and all relevant colleagues for
follow up actions/closure in a timely manner.
· Any
other duties that may be assigned from time to time by the Directors.
Professional Qualifications
· Bachelor’s
degree in Business Administration or any related field, from a recognized
university.
· Minimum
4-5 years of demonstrated executive level experience.
· Strong
time-management and work planning skills – an ability to meet deadlines under
pressure, including managing/ prioritising multiple areas of work in a fast
paced, and often fast changing, environment.
· High
degree of professionalism to handle sensitive and confidential information with
absolute discretion and adherence to confidentiality.
· Highly
organized and equipped with a collaborative approach and a strong sense of
teamwork and willingness to work with colleagues and other departments in
support of organisational objectives.
· Strong
MS Office skills and ability to produce documents, such as reports, to a good
presentational level.
· Exceptional
listening, oral and written communication skills with a high degree of accuracy
and attention to detail.
· Ability
to manage shifting priorities with flexibility and accuracy, delivering on
deadlines with a minimum of, or no, supervision.
· Fluency
in oral and written English is essential.
How to
Apply:
Applicants
who meet the requirements stated above should send their applications and
detailed CVs with a day – time Telephone number to the email address:
jobs1@hcsaffiliatesgroup.com with Executive Assistant on the Subject line.
Candidates
MUST indicate their Current and Expected salaries
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