Executive Assistant Job in Kenya

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Executive Assistant Job in Kenya

Job Title: Executive Assistant

Location: Nairobi

Reporting to: CEO and Creative Director

Job Purpose: Our client, a global lifestyle brand that makes high-quality, handmade products that provide sustainable and meaningful employment for the community seeks to recruit an Executive PA who will provide high level support to the Directors; the main purpose is to ensure the smooth running of the office on a day-to-day basis, provide comprehensive administrative, logistical and technical support to the Chief Executive Officer & Creative Director.

The Personal Assistant is also an important interface for staff internally as well as external stakeholders.

Key Responsibilities

·  Provide direct executive-level administrative support to the Directors, including managing of correspondence, scheduling and coordination of meetings, calendar of events/meetings, drafting agenda, preparing documents, and managing/closing follow up tasks.

·  Organize travel/meeting plans with internal staff and external stakeholders, developing detailed itineraries, and managing logistics related to the travel schedule/meeting including agenda scope and briefing materials.

·  Coordinate activities across country teams and with other departments to maintain action lists and follow-up, managing correspondence and work flow, and compiling briefings and reports on time.

·  Organize and schedule office and team activities.

·  Compile, verify and organize materials for trips, events, and reports.

·  Manage special projects, including international events planning and execution.

·  Create reports, presentations, or other data as requested

·  Maintain database and contacts of key collaborators.

·  Take meeting notes and share them with the Directors and all relevant colleagues for follow up actions/closure in a timely manner.

·  Any other duties that may be assigned from time to time by the Directors.

Professional Qualifications

·  Bachelor’s degree in Business Administration or any related field, from a recognized university.

·  Minimum 4-5 years of demonstrated executive level experience.

·  Strong time-management and work planning skills – an ability to meet deadlines under pressure, including managing/ prioritising multiple areas of work in a fast paced, and often fast changing, environment.

·  High degree of professionalism to handle sensitive and confidential information with absolute discretion and adherence to confidentiality.

·  Highly organized and equipped with a collaborative approach and a strong sense of teamwork and willingness to work with colleagues and other departments in support of organisational objectives.

·  Strong MS Office skills and ability to produce documents, such as reports, to a good presentational level.

·  Exceptional listening, oral and written communication skills with a high degree of accuracy and attention to detail.

·  Ability to manage shifting priorities with flexibility and accuracy, delivering on deadlines with a minimum of, or no, supervision.

·  Fluency in oral and written English is essential.

How to Apply:

Applicants who meet the requirements stated above should send their applications and detailed CVs with a day – time Telephone number to the email address: jobs1@hcsaffiliatesgroup.com with Executive Assistant on the Subject line.

Candidates MUST indicate their Current and Expected salaries

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