Job Title Records Officer – Training
Location Nairobi,KE
Organization Name Kenya Airways
Department Description
KQ Academy
Brief Description
Ensure organized Record Center that conform
to the organization’s records standards and policies. Ensure that records for
retention are properly managed and well arranged to allow easy access and
security. Ensure disposal of records that are no longer required for operations
and in accordance with the company disposal policies and procedures. Ensure
confidentiality of records
Detailed Description
Principal Accountabilities (KEY Performance
areas): Accountability (Responsibility)
• Conduct records/documents appraisals to
determine the fiscal, administrative, legal or historical value of records.
• Ensure preservation and appropriate storage of records by organizing the records and developing a classification system that allows easy access to training records/documents.
• Identify records for permanent preservation
as per the organization’s policies and regulatory requirements.
• Facilitate transfer of records to the
archives.
• Assist users to retrieve and return records
to the records centre.
• Process records at the records centers
according to the Records Management Standards to allow for ease in access and
retrieval
• Ensure preservation and appropriate storage
of records by organizing the records and developing a classification system
that allows easy access to the archived records/documents.
• Assist users by performing manual and
automated reference searches for records.
• Facilitate records disposal in the
respective sections/departments archives in order free space for more current
records.
• Manage soft copy records in the Records
Management System (RMS) to ensure ease of retrieval.
• Provide abstracts/descriptive lists of
record in the Archives to assist in their access and retrieval.
• Maintain and update inventories of the
records in the respective archives to ensure all records are accounted.
Job Requirements
Knowledge and Experience Qualification
(Minimum)
• A degree or Diploma with 3 years’
experience or Certificate with 5 years’ experience in Library Studies or
records/ Archives management from a recognized institution
• Knowledge of office word processing and web
applications
• Knowledge and experience in digital
preservation
• Computer literate
• KCSE C aggregate Additional Qualifications
• Thorough understanding of aviation training
record keeping procedures
• Through understanding of Kenya Civil
Aviation Training Organization Years of Experience (Minimum)
• 3 years’ experience
Additional Details
Behavioral competencies • Self-motivated and
ability to work and make decisions with minimum supervision. • Organized and
one who commands respect from departmental staff • Good communications skills •
Ethical and time conscious • Organized and sensitive to details • Cooperative
and team player • Good interpersonal relations • Creative and innovative
How To Apply
CLICK HERE TO
APPLY
If you fit the profile, then apply today.
Please submit a copy your detailed Curriculum Vitae here only by 16th February 2023. Due to the volume of applications that we receive, only
short-listed candidates will be contacted. Kenya Airways is an equal
opportunity employer.
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