Procurement Officer
Duties &
Responsibilities
- Coordinates
and facilitates the procurement requirements of the program office on the
basis of the procurement policy guidelines.
- Pre-qualification
of suppliers as provided in the procurement policy.
- Compliance
with procurement procedures as per Field Operations Manual.
- Procurement
committee constitution and TORs.
- Creates
purchase orders, ensuring relevant procurement procedures have been
applied and all supporting documentation is attached.
- Ensuring
that invoices received reconcile to purchase orders and created and
matching receipts to purchase orders.
- Ensure
three way matching of purchase order, Invoice and GRN and carry out
monthly Oracle Purchase Module closing procedures, including month end
reconciliations and adjustments Logistics & Administration.
- Liaises
with government authorities and NGO’s and provides logistical support in
coordinating deliveries of program supplies and in obtaining customs
clearance for imported goods.
- Prepared
documentation and drafts correspondence for duty and tax exemption
certificates and ensures timely submissions to the relevant government
authorities.
- Managers
the process of applications and renewals of residence permits and
Diplomatic ID Cards and airport cards for expatriates as authorized and
granted by the government of Kenya.
- Carries
out periodic controls to ensure that the filing system are properly used
and that documents being regularly filed and easily accessible.
- Carries
out periodic controls to ensure that the filing system are properly used
and that documents being regularly filed and easily accessible.
- Develops
and maintains an archive policy for the regional office based on
contractual and legal requirements; supports the country offices to
develop and maintain archiving policy.
Qualifications
- University
degree in Business Administration or equivalent,
- Diploma
in procurement and supply from CIPS.
- A
holder of CPA (1) will be an added advantage.
- Computer
applications in Excel, Word and in particular Oracle i-Procurement and
Oracle Purchasing Module.
- Work
experience in in a reputable Organization in a similar or equivalent job
for at least five years. Required Skills and Competencies.
- Adaptable,
flexible, able to take initiative and prioritize among competing demands.
- A
good team player with strong interpersonal skills, outgoing personality,
and ability to work independently and effectively under pressure and on
strict deadlines and in a multicultural setting.
- Excellent
oral and written communications skills in English and Swahili.
How to Apply
The successful candidate
will join a dedicated team in a pleasant working environment. The position
provides an opportunity for professional development in a multicultural and
stimulating environment. We offer a salary according to experience.
Please apply and send your
CV and cover letter in English (not more than 2 pages) to info@youthservicesandresources.org
