Location: MOMBASA, Other/Not Applicable, KE
Company: Bureau Veritas
HR & Administration
Officer – Mombasa Branch Office
About Us: Bureau Veritas
Bureau Veritas is a world
leader in laboratory testing, inspection and certification services. Created in
1828, the Group has more than 82,000 employees located in more than 1,600
offices and laboratories around the globe. Bureau Veritas helps its clients
improve their performance by offering services and innovative solutions in
order to ensure that their assets, products, infrastructure and processes meet
standards and regulations in terms of quality, health and safety, environmental
protection and social responsibility.
The HR& Administration
Officer will provide oversight and guidance to the development and monitoring
of processes related to recruitment and retention, compliance, compensation,
benefits, training and development; as well as oversee administrative functions
at the branch level.
Reporting to the Eastern Africa Human Resources and Administration Manager, the HR & Administration Officer will support the Branch Office activities in line with Bureau Veritas core Values and Absolutes.
Duties &
Responsibilities
The key responsibilities
of the HR & Administration Officer will include:
- HR
& Administration matters at the branch level and increase staff
productivity.
- Support
in talent acquisition and career development of staff at branch level
- Facilitate
job analysis and update job descriptions.
- Oversee
the coordination and implementation of annual performance reviews at
branch level.
- Work
with senior management at the branch to investigate and resolve employee
relations issues pragmatically and ensure that decisions are consistent
and fair.
- Coordinate
office activities and operations to secure efficiency and compliance to
company policies and procedures in force.
- QHSSE
compliance – notices; alerts; incidents; investigations &
closures
- Ensure
compliance to laws and regulations governing BV operations at the branch
level
- Ensure
compliance in regards to statutory licenses; permits, fire certificates,
KPA; NEMA; OSHA
- Casuals
and temporary clerks engagement and management.
- Supervise
administrative staff and divide responsibilities to ensure performance
- Manage
timesheets for office, ensuring timely submission, approval, accuracy, and
filing.
- Supervise
all travel and hotel arrangements for staff and visitors, including visas
and work permits where applicable.
- Manage
Utilities – electricity; generator set; phones; ICT; water; ACs
- Assets
management & control
- Vehicle
& staff movement – driver schedules.
- Petty
cash/ branch expenditure control in liaison with Finance Department
- Submit
timely reports and prepare presentations/proposals as assigned
Requirements /
Candidate’s Profile:
Requirements:
- Bachelor’s
degree in HR and Administration, Business or a related field. An MBA in
related fields will be an added advantage.
- At
least 2 years’ experience in HR and Office Administration.
- Proficient
in a variety of computer software applications including Microsoft Office
Suite (Word, Excel, Outlook, and Access).
- Ability
to manage staff at various levels