Grants Officer
Overall purpose of the
role
The Grants Officer shall work within the
Programmes Unit overseeing DRC grant management and compliance aspects for
partners including the support to the Partnerships Coordinator on civil society
sub grant awards.
The role will be responsible for
information management and grant management for all projects. The position is
also responsible for providing regular support to project cycle management by
ensuring compliance with donor and internal DRC guidelines on contracts
management as well as the financial compliance of civil society partners. In
this capacity, the role will be assisting in budget management of sub-grants
(tracking grant spending, managing and monitoring grant funding received and
disbursed to partners), review of partners’ financial reports and expenditures
and provide technical guidance on financial capacity. The role shall externally
coordinate partners and internally liaise with Finance and Programmes.
Responsibilities:
R1. Grants Management:
- Ensure
awareness and compliance with donor policies and guidelines by implementing
teams. This will require knowledge and understanding of DRC Kenya’s
current and prospective donor guidelines and cascading this knowledge to
implementing teams and support services through project kick-off meetings,
regular project reviews, and ad hoc support.
- Coordinate
project kick-off and close out meetings. Participate in periodic budget
reviews for all ongoing projects.
- Manage
information on the grants module within the DRC ERP ‘Dynamics’ and
maintain all documentation related to grant management.
- Maintain
and update the reporting schedule (Rolling Action Plan) for all Kenya
country programme grants.
- Assist
the support services department in preparing for document verification,
financial audits, and donor due diligence assessments.
R2. Program Management and
Support:
- Support
the coordination of civil society partners on financial reporting,
documentation, disbursement management and general donor compliance;
- Review
financial reports and supporting documents submitted by partner
organizations and coordinate with relevant programme, finance teams on any
financial management issues identified and monitor accompanying remedial
actions;
- Support
civil society partners in adjusting spending plans Monitor and
maintain a consolidated tracker of disbursements to partners, reporting
and cash forecasts
- Support
the Partnership Coordinator on the development and record maintenance
relating to Sub Grant Agreements, Partnership Memoranda, Terms of
Reference, and associated documentation.
- Assist
the Partnership Coordinator in developing guidance, standard templates,
and toolkits to ensure timely submission of partner narrative and
financial reports;
- Assist
the Partnership Coordinator in cascading knowledge to area office staff on
partnership administrative processes.
Experience and technical
competencies:
- At
least two-years’ experience working with projects and/or grants
management.
- Proven
ability to work collaboratively in a multidisciplinary team environment.
- Good
communicator with strong organizational, time management and analytical
skills.
- Excellent
inter-personal, negotiation and problem-solving skills.
- Competence
in coordinating with partner organizations; monitoring and reviewing
financial reports
- The
ability to analyse, summarize and present a high volume of information
quickly and accurately with advanced structuring, writing, and editing
skills.
- Excellent
organizational skills: the ability to multi-task, learn quickly, and work
independently and productively in a fast-paced environment.
- Strong
strategic thinking and planning skills
- Excellent
communication skills.
- High
proficiency in MS office tools (with excellent Microsoft Excel skills).
Education:
- A
university degree in BCOM/Business Studies, Development Studies, or Social
Sciences
- Professional
qualifications and experience in financial and contract management.
Languages:
- Professional
fluency in English.
DRC’s Core competencies:
All DRC roles require the post-holder to
master the below DRC’s core competencies:
- Striving
for excellence: you
focus on reaching results while ensuring an efficient process.
- Collaborating: you involve relevant
parties and encourage feedback.
- Taking
the lead: you
take ownership and initiative while aiming for innovation.
- Communicating: You listen and speak
effectively and honestly.
- Demonstrating
integrity: you
Uphold and promote the highest standards of ethical and professional
conduct in relation to DRC’s values and Code of Conduct, including
safeguarding against sexual exploitation, abuse and harassment.
How to Apply
