Terms Of Reference/Job Description
Job Title: Finance Assistant
Job Type: FULL TIME
Duty Station: NAIROBI
Reporting Line Supervisor: FINANCE MANAGER
Application Deadline: 15th February 2023
Background
The Nairobi Waldorf School
Trust was founded in 1999. We have more than 400 children on our two Nairobi,
Kenya campuses. The Lavington campus consists of the toddler, playgroup,
kindergarten, and primary grades 1 – 5.
The Karen campus hosts toddlers,
playgroups, kindergarten, primary grades and high school.
The School has over 90
employees across the two campuses, including academic educators, learning
support staff, musicians, games coaches, groundskeepers, full-service kitchen
staff, security teams, and administration. What Waldorf has to offer through
Waldorf Education is as relevant as ever, as the increasing demands for modern
life and its related social, political and economic issues require creative
solutions.
The school has established
a nurturing and growing community that shares the vision of raising and
educating children wholistically, in true consciousness and love. This enables
them to contribute towards establishing a more peaceful and sustainable world.
We are connected to the
global Waldorf community and are part of the growing Waldorf movement in East
Africa. Our School is proud to host mentors and teachers worldwide, offering a
diverse experience for our children and community. An elected Board of Trustees
governs us in partnership with the school management.
We offer Kenyans and
Foreigners residing in the country an exclusive opportunity to raise competent,
capable, and happy human beings.
JOB SUMMARY
To teach and educate
learners according to the School curriculum and the education needs, abilities,
and attainment of the potential of individual students.
Roles and
Responsibilities
- Assisting
with all aspects of the development and effective operation of the finance
function within the School.
- Assisting
with operating and monitoring all school accounts and budgets, ensuring
the safe receipt and handling of cash and cash equivalent, and the
reconciliation of transactions.
- Completing
administrative routines relating to orders, invoices, cheques, income,
payroll, and the receipt and distribution of goods and services.
- Assisting
with the establishment and maintenance of an accounting system to detail
all assets, liabilities, equities, obligations, expenditures, and current
and projected revenues.
- Processing
payments, following required authorization, and ensuring cheques are
signed by relevant signatories.
- Processing
orders and ensuring sufficient funds are available beforehand, receiving
delivered goods, and processing invoices.
- Issuing
petty cash payments, ensuring required receipts and authorizations are
obtained for all purchases.
- Ensuring
the safe receipt, handling, and banking of money and cheques received.
- Assisting
the Finance Manager with all aspects of payroll administration within the
relevant deadlines, including preparation of timesheets, submission of
variations and new details, entry of sickness data, handling of tax
queries and any others.
- Providing
assistance to staff regarding financial issues (e.g., placing and
following up orders, advising of best value, providing details of
alternative suppliers).
- Liaising
with suppliers, contractors, other schools and organizations, and budget
holders and attending to queries as required by the finance manager.
- Assisting
the Finance Manager in organizing the letting of school premises, dealing
with initial inquiries, sending out documentation and contracts, and
liaising with staff as required.
- Contributing
to the evaluation and development of financial systems and procedures.
- Aiding
in the selection of suppliers and service providers in catering,
maintenance, office supplies, furniture, and equipment, first aid
materials, and general procurement of goods/services where applicable.
Qualifications
Employee Specifications
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Professional
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How to Apply
If you are interested in
the position and meet the above qualifications, send your application to hr@nairobiwaldorfschool.ac.ke indicating the
Finance Assistant position In the subject line and the current and expected
salary. Kindly submit your application by Wednesday,
15th February 2023.
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