Finance Assistant Job in Kenya

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Finance Assistant Job in Kenya

Terms Of Reference/Job Description

Job TitleFinance Assistant


Duty Station: NAIROBI

Reporting Line Supervisor: FINANCE MANAGER

Application Deadline: 15th February 2023


The Nairobi Waldorf School Trust was founded in 1999. We have more than 400 children on our two Nairobi, Kenya campuses. The Lavington campus consists of the toddler, playgroup, kindergarten, and primary grades 1 – 5.
The Karen campus hosts toddlers, playgroups, kindergarten, primary grades and high school.

The School has over 90 employees across the two campuses, including academic educators, learning support staff, musicians, games coaches, groundskeepers, full-service kitchen staff, security teams, and administration. What Waldorf has to offer through Waldorf Education is as relevant as ever, as the increasing demands for modern life and its related social, political and economic issues require creative solutions.

The school has established a nurturing and growing community that shares the vision of raising and educating children wholistically, in true consciousness and love. This enables them to contribute towards establishing a more peaceful and sustainable world.

We are connected to the global Waldorf community and are part of the growing Waldorf movement in East Africa. Our School is proud to host mentors and teachers worldwide, offering a diverse experience for our children and community. An elected Board of Trustees governs us in partnership with the school management.

We offer Kenyans and Foreigners residing in the country an exclusive opportunity to raise competent, capable, and happy human beings.


To teach and educate learners according to the School curriculum and the education needs, abilities, and attainment of the potential of individual students.

Roles and Responsibilities

  • Assisting with all aspects of the development and effective operation of the finance function within the School.
  • Assisting with operating and monitoring all school accounts and budgets, ensuring the safe receipt and handling of cash and cash equivalent, and the reconciliation of transactions.
  • Completing administrative routines relating to orders, invoices, cheques, income, payroll, and the receipt and distribution of goods and services.
  • Assisting with the establishment and maintenance of an accounting system to detail all assets, liabilities, equities, obligations, expenditures, and current and projected revenues.
  • Processing payments, following required authorization, and ensuring cheques are signed by relevant signatories.
  • Processing orders and ensuring sufficient funds are available beforehand, receiving delivered goods, and processing invoices.
  • Issuing petty cash payments, ensuring required receipts and authorizations are obtained for all purchases.
  • Ensuring the safe receipt, handling, and banking of money and cheques received.
  • Assisting the Finance Manager with all aspects of payroll administration within the relevant deadlines, including preparation of timesheets, submission of variations and new details, entry of sickness data, handling of tax queries and any others.
  • Providing assistance to staff regarding financial issues (e.g., placing and following up orders, advising of best value, providing details of alternative suppliers).
  • Liaising with suppliers, contractors, other schools and organizations, and budget holders and attending to queries as required by the finance manager.
  • Assisting the Finance Manager in organizing the letting of school premises, dealing with initial inquiries, sending out documentation and contracts, and liaising with staff as required.
  • Contributing to the evaluation and development of financial systems and procedures.
  • Aiding in the selection of suppliers and service providers in catering, maintenance, office supplies, furniture, and equipment, first aid materials, and general procurement of goods/services where applicable.


Employee Specifications


Academic Qualifications

  • Degree in Business/Procurement/Accounting/Finance/Business Administration or a related field from a recognized university.

Professional Qualifications

  • CPA OR ACCA Part 1.

Length of Experience

  • 2 years


Types of Experience

  • Proficiency in QuickBooks, Advanced Excel, Word, PowerPoint, and accounting systems.
  • Strong background in procurement management systems with an understanding of procurement regulation and processes.
  • Knowledge in accounting.

Desirable Values

  • Integrity
  • Honesty
  • Commitment to work
  • Adaptability

Other Attributes

  • People skills.
  • Commitment to work.
  • Computer skills.
  • Good communication skills
  • Proven ability to prioritize and meet deadlines.
  • Interpersonal skills and ability to interact with all departments.
  • Willingness to work long hours when need arises.
  • Keenness to detail.

How to Apply

If you are interested in the position and meet the above qualifications, send your application to indicating the Finance Assistant position In the subject line and the current and expected salary. Kindly submit your application by Wednesday, 15th February 2023.

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