JD 11 Job Description for Accountant (2 Posts)
Job Title Accountant
Grade KS 8
Corporation/Organization
Kenya Bureau of Standards
Directorate Finance and
Strategy
Department Finance
Division Management
Accounts
Financial Accounts
Section / Unit Management
Accounts, Receivables, Financial Reporting, Payables, Payroll
Location / Work Station
KEBS Headquarters-Nairobi, Regional Offices
Reporting Relationships
:Reports to Principal Accountant-Financial Accounting/
Payables/Receivables/Management
Accounts/Payroll
Direct Reports Accountant.
Indirect Reports Assistant Accountant.
Senior Assistant
Accountant.
Job Purpose
Implements finance policies,
strategies, and procedures in the assigned section/region to improve the
financial health of the organization for the purposes of facilitating and
supporting KEBS mandate on Standards, Metrology and Conformity Assessment
(SMCA);
Managerial / Supervisory
Responsibilities
N/A
Operational
Responsibilities / Tasks
- Prepares bank reconciliation
reports and ensure that cash book and balance statement are in line with
the operational account entries;
- Provides
bank charges schedule on a monthly basis for all accounts for management
accounts and final accounts;
- Implements
annual budget and ensures revenue and expenditure is kept within the
budget;
- Reconciles
and updates supplier statements with KEBS records and responds to customer
queries;
- Prepares
payment vouchers and imprests upon receipt of complete documentation from
user departments, and recording in the payment circulation register and
forwarding certification, examination and approval;
- Monitors
payments processing, Vote balances, charging of proper votes, and
recommend correction on deviated expenditure;
- Maintains
and secures accountable documents and financial records;
- Reconciles
and accounts for all revenue received from all regions and headquarters
against banking to ensure services rendered are paid for;
- Verifies
the validity of supplier payments by checking whether proper authority and
all the necessary supporting documents are attached for purposes of
payment;
- Examines
casual, temporary payroll deductions staff payment to ensure accuracy and
compliance with statutory deductions;
- Reconciles
balance in the fixed asset subsidiary ledger with the summary-level
account in the general ledger for annual accounts;
- Sets
objectives and performance indicators to improve productivity in Finance
section in line with the corporate strategic plan;
- Implements
Management Systems adopted by KEBS for the purpose of ensuring efficiency,
effectiveness and sustained customer satisfaction in the finance section;
and
- Implements
strategies for handling and resolution of complaints and appeals to
enhance customer satisfaction in the respective section; and
- Processing
regional reimbursements and ensuring expenditures sent from the regions
are within accounting procedures.
Job Dimensions:
Financial Responsibility
- Responsible for security of
financial instruments such as Cheques, ETR, Receipts, Petty Cash, and
financial documents.
- Implementation
of cost minimization and resources optimization strategies in the section.
Responsibility for
Physical Assets
Responsible for physical
assets in the section; including but not limited to ICT Equipment, Office
Furniture and equipment.
Decision Making / Job
Influence
- Makes operational and
- financial
decisions
Working Conditions
Works predominantly in the
office
Job Competencies
(Knowledge, Experience and Attributes / Skills).
Academic qualifications
Bachelor’s degree in
Commerce, Finance or Accounting
Professional
Qualifications / Membership to professional bodies
Professional Qualifications
- Certified
Public Accountant, CPA (K);
- Chartered
Financial Analyst (CFA);
- Certified
Investment and Financial Analyst(CIFA); or
- Association
of Chartered Certified Accountants (ACCA).
Membership to professional
bodies
- Institute
of Certified Public Accountant of Kenya (ICPAK) and in good standing;
- Institute
of Certified Investment and Financial Analyst(ICIFA) and in good standing;
- Institute of Chartered
Accountants (ICA) and in good standing or
- Chartered
Financial Analyst Institute (CFAI) and in good standing
Previous relevant work
experience required.
None
Functional Skills,
Behavioral Competencies/Attributes:
Functional
- Analytical
skills
- Investigation
skills
- Information,
communication, and technology skills
- Presentation
skills
- Report
writing
Behavioural
- Counselling
skills.
- Problem
solving skills
- Time
management skills
- Communication
skills
- Interpersonal
skills
How to Apply
Please visit the careers
page on KEBS website: https://www.kebs.org for detailed job profile/description
and instruction on how to apply.
Interested and qualified
candidates applications should be submitted either SOFTCOPY to recruitment@kebs.org or HARDCOPY sent by
post or hand delivered to KEBS
HQ office addressed to the address below, indicating VACANCY NAME on
the envelope on or before 15th February,
2023 at 17:00
HRs, EAT enclosing/attach Cover
letter, a detailed CV with
full details on education background, professional qualifications and relevant
experience together with copies of Testimonials, Academic Certificates and
National Identification Card.
The Managing Director,
Kenya Bureau of Standards
Popo Road, Off Mombasa
Road,
P.O. Box 54974 – 00200
NAIROBI.
IMPORTANT NOTICE
- KEBS
DOES NOT charge
any fee in the recruitment process.
- Persons
with disability and female candidates are encouraged to apply.
- Academic
Qualifications of external origin MUST be accompanied with a recognition
and equation certificate from the relevant body in Kenya.
- Only
shortlisted candidates will be contacted. Canvassing will lead to
automatic disqualification.
- All
degree applicants for engineering related qualifications must be
Registered as Graduate Engineers.
- The
applicants must comply with Chapter Six (6) of the Constitution of Kenya.
