Project Finance Officer
Job Description
Job Summary
To contribute towards
effective and efficient financial management and accounting of the donor funds
and ensure compliance with donor requirements. The jobholder will be
responsible for maintaining all books of records of the project, support to the
donor organizations to maintain proper accounting. He/she will support the
Project Manager in effective management of the project finance and accounts.
This position may require minimal field visits.
Primary location: Nairobi
Key Roles and
Responsibilities.
Accounting and Programme
Finance
- Prepare
vouchers of payment, receipt and journals relating to cash transactions
against approved bills/invoices in relation to the project.
- Ensure
proper process documentation of all financial transactions
- Ensure
proper filing of finance related documentation
- Update
the donor financial reports and arrange for timely requests for funds
- Verify
the project expenses against approved budget and protocol.
- Ensure
compliance organizational policy in regard to advances for project related
visits.
- Ensure
all supporting documentation are available with voucher before payment as
per donor & organizational compliance.
- Checking
the correctness of retirements of travel advances/impress and ensuring
that they are well supported for further authorizations.
- Ensure
process and policy has been followed regarding procurement.
- Undertake
other general finance duties as required to facilitate the smooth running
of accounting and project finance activities.
Budget Management &
Cost control
- Assist
the Project Manager in operational management of project funds e.g.
budgeting/forecasting, documentation and spending.
- Provide
information to program team in relation to budget and expenditure
- Support
in preparing monthly and quarterly financial reports
- Prepare
monthly budget variance report and share with management
Academic Qualifications
- Bachelor’s
degree in business management or any other related subject.
- CPA
finalist
Other Requirements
- At
least 2 years’ experience of donor funded project reporting.
- Good
experience and knowledge of accounting data processing and report
generating
- Knowledge
about tax and statutory requirements
- Knowledge
on donor compliance, rules, and regulation especially USAID preferred
- Data
analysis skill
- Up-to-date
knowledge and understanding of organizational procedures and guidelines
- Experience
and knowledge on donor financial monitoring
- Communication
and report writing skill
- Demonstrate
pro-activeness and responsiveness
- Ability
to work as a team player and contribute to improve team performance
How to Apply
