Procurement Officer - USAID
Project
Mission for Essential
Drugs and Supplies (MEDS) is a Christian not-for-profit organization based in
Nairobi, Kenya. It is a Registered Trust of Kenya Conference of Catholic
Bishops (KCCB) and Christian Health Association of Kenya (CHAK). The
Organization’s core mandate is being a reliable supply chain for quality and
affordable Health Products and Technologies, Quality Assurance and Health
Advisory Services. MEDS was established in 1986 and serves clients spread all
over Kenya and other regions both in Africa and beyond.
MEDS has entered into a
Contract with USAID Kenya and East Africa named USAID Supply Chain
Strengthening. The purpose of the contract is to obtain efficient, reliable and
accountable supply chain management services for the procurement, warehousing,
and distribution of health commodities for HIV, Malaria, Tuberculosis,
Maternal/Neonatal/Child Health (MNCH) and Global Health Security (GHS)
activities for patients across all 47 Counties in Kenya for adequate care,
treatment and prevention for communicable diseases and other health needs. MEDS
seeks to recruit a Procurement Officer for this Project:
Key Responsibilities:
- Support
the project team in development of the Master Procurement Plan and
contribute to regular updates of the plan in reference to annual project
work plans.
- Support
the Sub-Contracts Manager in the development of vendor prequalification
exercise, solicitation documents, evaluation templates, managing responses
and preparation of the evaluation Committee for vendor selection
- Maintain
the documentations of the competition process.
- Solicitation
of quotations from vendors for the procurement of goods and services as
per USG guidelines
- Conduct
market research pertaining to prevailing market prices of products and
services
- Prepare
quotation matrix for selection and approval by the committee and or
Sub-Contract Manager
- Ensure
best procurement practices are observed at all times e.g., all
certifications regarding conflict of interest and disclosure of
relationships in procurement processes
- Perform
vendor checks for exclusion list of parties through SAM.gov, OFAC and UN
sanctions list
- Support
the Subcontracts Manager in ensuring all procurements are allowable and
not restricted or prohibited under the USAID regulations.
- Conduct
vendor appraisals and document any performance concerns raised for
decision making
- Participate
in the vendor evaluation process and provide guidance to committee members
- Ensure
all project procurements are allowable and approved within the provisions
of the project manual and MEDS procedures
- Maintain
a systematic filing system of both hard and electronic copies of all
procurements and subcontracts procured by the project.
- Support
audits and reviews through availing requested documentation when needed
Candidate Profile:
- At
least 5 years work experience handling USAID commodities on a USAID Grant
- Bachelor
Degree in Supply Chain Management and professional qualification in Supply
Chain Management/Procurement
If you fit the profile,
kindly email your written application and CV to hr@meds.or.ke
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