POSITION: PROCUREMENT AND LOGISTICS MANAGER
REPORTS TO: DIRECTOR OF
ADMINISTRATION AND FINANCE
LOCATION: NAIROBI
Job Summary:
The Procurement and
Logistics Manager will report to Finance and Administration Director. The main
purpose of this position is to deliver the strategic and operational goals of
CIHEB Kenya’s procurement function. The position holder needs to ensure the
unit provides efficient, effective, and quality management of procurement
services. This includes technical support. Regular procurement and logistics
analysis is required to inform workflow processes and subsequent improvements.
The incumbent is also responsible to ensure goods and services are sourced in a
transparent manner, considering value for money and in compliance with CIHEB
Kenya, donor, and government regulations. The post holder is responsible for
ensuring collaboration and coordination with program teams and other
departments for effective program implementation. S/he will be required to keep
up to date with developments in the sector, including best practice to ensure
CIHEB Kenya is well aligned with changes in the market.
Duties and Responsibilities:
- Lead
the identification of vendors and assess performance to ensure the CIHEB
Kenya has an effective/optimal mix of vendors. Constantly research to
broaden and ensure a vendor base that is reliable and competitive.
- Preparation,
review and clearance of documentation (evaluations, requests for awards,
purchase orders and contracts for services)
- Ensure
that CIHEB Kenya is provided with the procurement management, analysis and
support necessary to accomplish its strategic objectives.
- Lead
the procurement department in effective and efficient procurement planning
and management of resources.
- Manage
the procurement team towards high standards of performance through clear
roles and responsibilities, on-going feedback, and appraisals.
Pro-actively address performance issues through timely constructive
feedback and coaching.
- Lead
the continuous improvement of procurement function to bring efficiency and
effectiveness.
- Coordinating
sourcing strategies and development of supply base, providing vendor
listing for the supply of goods and services.
- Support
various Program teams to prepare annual procurement plans, consolidate
procurement plans received from various teams (programs, program support
and Field offices) and monitor its implementation.
- Prepare
and submit monthly procurement and supply chain management report to line
manager and provide weekly procurement status reports to relevant staff.
- Ensure
that procurement data are timely analyzed and used for budget holders for
accurate/informed decision making.
- Inform
wider workflow processes through regular reporting and analytics for
continued business improvement.
- Analyze
industry trends and evolving technology to proactively identify
supply-based issues, minimize risks, ensure continuity of supply, and
identify emerging vendors in the markets.
- Maintain
market information for effective use of costs/prices for proposal
development and day to day operation.
- Develop
differentiated purchasing strategies for goods and services.
- Manage
logistics operations, including, vehicles, material and personnel and
ensure efficient and timely delivery of service.
- Liaising
with Finance, Admin and Program departments to ensure integrated internal
controls, timely payment of vendors and full, auditable support
documentation.
- Provide
guidance and advice to staff on policy issues related to procurement,
logistics and contract issues.
- Oversee
the renovation and repair works for facilities supported by CIHEB K to
ensure best value for money and delivery of quality.
- Ensure
compliance of procurement activities with both CIHEB K and funder Standard
operating Procedures.
Qualification and
Experience Requirements:
- Master’s
Degree in any of the following disciplines, supply chain management,
(Supply chain option), procurement or its equivalent from a recognized
institution.
- Bachelor’s
Degree and a diploma in purchasing and supplies management, MCIPS, MKISM.
- 7
years’ experience in managing logistics and procurement.
- Knowledge
of International funding agencies procurement procedures and familiarity
with commodity management tracking systems will be an asset.
- Good
organization, interpersonal, negotiation and high level of computer
skills, including excellent knowledge of Microsoft Office applications and
ERP systems.
How to Apply
Kindly send your
application that includes a cover letter and an updated CV including names of
three professional referees to CIHEBKENYA_Recruitment@cihebkenya.org on or before 22nd January 2023. Applicants
are advised to include the title “PROCUREMENT
AND LOGISTICS MANAGER” on the subject line also indicating
preferred location.
The Center for
International Health, Education and Biosecurity (CIHEB)-Kenya is an equal
opportunity employer.
Only short-listed candidates
will be contacted.
