The State Department for Livestock Development wishes to recruit suitable candidates to fill the following positions in Kenya Livestock Commercialization Project (KeLCoP):
VACANCY NO: 2/02/2023: Office Secretary (1 POST)
The Secretary will be
responsible for providing secretarial support to the Project Coordinator and
other PMCU Technical staff. The workstation will be at PMCU Nakuru. He/she will
sign a five (5) year Contract of Employment with the initial six months on
probation. The contract will be renewed thereafter based on satisfactory
performance. He/she will be answerable to the Administrative Assistant for the
following duties and responsibilities:
Duties &
Responsibilities
- Typing
standard letters and composing the content of letters on routine matters
as directed by the Administrative Assistant or the Programme Coordinator;
- Combining
material from several sources to produce word-processed reports in an
established format using some discretion in final presentation;
- Screening
telephone calls, answering routine questions, taking accurate messages and
referring the caller to an appropriate alternative source;
- Receiving
visitors and may be required to establish their requirements and check the
availability of the required staff member where no appointment has been
made;
- Maintaining
the diary, arranging appointments, meetings, travel and accommodation as
specified by the Administrative Assistant or Programme Coordinator;
- Undertake
routine administrative duties as delegated by the Administrative Assistant
or Programme Coordinator;
- Maintaining
strict confidentiality in all duties and establishing reliable filing and
record systems;
- Maintain
a full understanding of the functionality of PC word processing software
and excel; and
- Any
other official duty as may be assigned by the Administrative Assistant or
Programme Coordinator.
Qualifications and other requirements:
Minimum Requirements:
- A
mean grade C- with a minimum grade C- in English or equivalent;
- Must
have Higher National Diploma or equivalent in secretarial management;
- Appropriate
secretarial training;
- Should
have a certificate in computer applications (MS Word, Excel, E-mail,
PowerPoint, Access etc.);
- At
least five (5) years’ work experience in a busy organization;
- At
least two (2) years of work experience in donor-funded projects will be an
added advantage;
Other Requirements:
- Ability
to work under pressure and meet strict deadlines and work with minimum
supervision and sometimes work outside normal working hours;
- Ability
to work and interact with people from diverse, professional, social and
cultural backgrounds.
- Good
management of office protocol and etiquette
- Ensure
security of office records
- Coordinate
travel arrangements and scheduling of meetings
- Attending
to visitors and handling phone calls
How to Apply
Interested applicants who
meet the qualification requirements should send their applications along with
copies of their academic and professional certificates, testimonials and
detailed Curriculum Vitae. They must also state their present employer, current
position and names and addresses of two referees and daytime telephone and
email contacts. Only short-listed candidates will be contacted.
KeLCoP is an equal
opportunity employer. Persons with Disabilities are encouraged to apply.
Applications should be
clearly marked quoting the reference number of the position applied for on the
letter and envelope delivered to the address below:
The Principal Secretary
State Department for Livestock Development,
Kilimo House, Cathedral Road, 2nd floor Room 219.
P. O. Box 34188-00100,
Nairobi, Kenya
To reach on or before Monday, 16th
February 2023 at 17:00
hours local time.
Please note that
electronic applications shall not be accepted. Hard copies only.
