SOS Children’s Villages in Kenya
ToR for Social Liabilities Consultant
Introduction
SOS
Children’s Villages in Kenya is a member of the SOS Children’s Villages
International (CVI) Federation.
SOS
Children’s Villages in Kenya is a child-focused Non-Governmental Organization
established in 1973 to provide care and support to children who have lost or
are at risk of losing the care of their biological family.
The
organization’s vision is “No child should grow up alone” and its programmes are
driven by the mission of “building families for children in need, helping them
shape their own futures and sharing in the development of their communities”.
In
this regard, the organization works to reduce poverty; increase access to
quality education and decent work; reduce inequalities and build strong
institutions as laid out in Sustainable Development Goals (SDGs) 1, 4,8,10 and
16.
This is done through programmes that are geared towards addressing the political, economic, health and social root causes that lead to high levels of child vulnerability and put families at risk of breaking down.
The
programmes focus on Alternative Care, Family Strengthening, Youth Empowerment,
Education, Health Care and Advocacy.
The
mission of SOS Children’s Villages Kenya is to build families for children in
need, help them shape their own futures and share in the development of their
communities.
At
SOS Children’s Villages in Kenya the Social liabilities comprise of all social
benefits for employees which are paid by SOS Children’s Villages which are
mandatory financial obligations accumulated in the past and leading to a future
cash-out.
These
Social Benefits are based on SOS Terms and Conditions of Service.
Purpose
and objective
The
intention behind the calculation of Social Liabilities is to comply with
accounting standards, to plan and monitor the future funding requirement for
the organization.
Expected
outcomes and scope
The
scope of audit includes all assets and liabilities of the National Association.
SOS Children’s Villages in Kenya expects a correct and complete description of
all assets and liabilities in the balance sheet, considering the concept of
accrual accounting.
The
audit firm shall;
· Identify
any legal or contractual liabilities to pay any end of service or to meet
similar claims related to social security (e.g. post-retirement benefits,
comprising of salary, and support for health insurance for SOS parents).
· Verify
if due provision have been made for these claims as mentioned above.
· Identify
amount of money available or blocked.
· Indicate
the type of obligation (s) the method (s) and the amount (s)
· Review
all contractual employment contracts and correspondent to Kenya Labour Laws.
· Review
available gaps in the MA policies, Terms and Conditions of Services and
contracting language.
· Verify
whether the obligations are indeed liabilities according to International
Accounting Standards (IFRS) and local Accounting Standards (GAAP)
Criteria
for Proposal Evaluation
Each
bidder shall submit a technical proposal addressing the services requested and
detailing how he or she will meet SOS requirements.
The
technical proposal will account for 70% of the total combined score.
The
proposal will be evaluated according to the following criteria;
· Company
and Personnel qualifications and technical capacity to conduct the assignment.
· Provider
networks on the same tasks (Social liabilities or relevant tasks they have
provided and coverage area)
· Proven
of Certification and license of finance mathematician with local license.
Financial
Proposal
The
financial proposal shall be evaluated according to the price structure proposed
and will account for 30% scoring of the total combined scoring.
The
financial proposal should be submitted in electronic form in Kenya Shillings
(KES) in the format normally used by the candidate.
It
must provide sufficient details to allow cost comparison and assessment.
The
candidate/s must, at the very least, specify the cost of:
· Consultant
fees.
· Per
diem.
· Travel/transportation.
· Other
direct costs.
Qualification
of the Company and Personnel Qualification
The
strongest candidates will likely have:
· The
professional expertise/certification should have actuary/finance mathematician
License or related field.
· For
extensive experience and proven track record in External Audit.
· Wide
network for National and International coverage
· Provide
reliable certification and report.
· Sound
experience in servicing international organizations.
General
Provisions
· The
tender is open for all External Audit Companies.
Application
Process
Qualified
and Interested candidates are invited to submit their bids for the assignment
by 5th February 2023.
Proposals
received after the deadline will not be accepted.
A
decision for contract negotiations will be taken within 10 working days, based
on a technical and financial assessment of the proposals as outlined below.
Detailed
technical and financial proposals to be submitted in the English language.
Proposals
to be submitted in soft copy only to the SOS CV Kenya Procurement department at
the following address nationaloffice.procurement@soskenya.org.
The
Technical Proposal should not exceed 5 pages, and should demonstrate knowledge
and understanding of the tasks set forth above as well as the candidate’s
capability and capacity to perform the assignment.
The
following information should be provided in the technical proposal:
· In-depth
description of the candidate’s experience with assignments of a similar nature.
· Description
of the methodology proposed in undertaking the assignment.
· Number
of days for preparation and completion of the assignment.
· A copy
of an updated CV of the proposed candidate(s) or for firms, a company profile
with the lead consultant’s CV.
The
following information shall be disclosed as part of the technical proposal:
· Any
information about the candidate that presently or with the passage of time
could impair the candidate’s ability to provide the level of service required.
· Statement
to certify that all the information provided in the candidate’s bid is, to the
best of his/her knowledge, accurate and complete, and that it is understood
that any misleading or false information may result in disqualification of the
candidate at the sole discretion of SOS Children’s Villages Kenya.
· References
– listing previous contracts of similar nature, providing a brief description
of each.
These
are minimal specifications.
Detailed
budgets with clearly defined and descriptive cost notes are highly recommended.
The
financial proposal of the selected candidate will be reviewed during contract
negotiations to determine the final contract price.
The
contract will be drawn up during the negotiation stage.
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