Christian Health Association of Kenya (CHAK)
Promoting access to quality health
care
Temporary
Assignment
Human Resource Assistant –
Nairobi
(One
Position)
Christian
Health Association of Kenya (CHAK) is a leading National Faith Based
Organization (FBO) of Protestant Churches’ Health Facilities and Programmes
from all over Kenya, established in 1946 with a goal of promoting access to
quality health care.
We
seek to recruit a resource oriented Human resource Assistant for a temporary 6
months assignment, based at our Secretariat Offices.
The
successful candidate will provide support in a full range of operational and
administrative HR activities, in delivering efficient service and support to
the Secretariat and Projects to meet the expected HR departmental goals.
Key responsibilities include:
HR
Records & Information Management
· Maintain
up to date staff data (electronic and physical files) in safe and confidential
custody and in line with the data protection act. This includes updating HR
databases by inputting new employee contact information and employment details
· Employee
attendance monitoring and absence management and follow up to ensure staff
timely completion of monthly timesheets as required.
· Produce
HR data and reports as required and within set deadlines
Recruitment
& Selection
· Draft
advertisements for authorized recruitments in liaison with the Supervisor,
ensuring conformity of job advertisements to job specifications
· Circulation
of advertisements on various platforms as agreed with Supervisor
· Undertake
long listing of job applications and provide the longlist to support
shortlisting
· Arrange
for and coordinate interviews (date of interviews, calling short-listed
applicants) and ensuring all preemployment documentation is in place.
· Ensure
records of all recruitment and selection processes of employees are correctly
filed
· Conducting
reference checks for successful candidates
· Maintain
an active database for potential employees while ensuring that we have multiple
sources of potential candidates
General
HR Support Services
· Draft
employment contracts, and other employee related communication in line with
employee terms and conditions of employment
· Handle
and respond to routine staff inquiries regarding HR policies, employee
benefits, and other HR-related matters and escalate as necessary.
· Any
other duties as may be assigned by the supervisor from time to time.
Required
Qualification and Experience
· Bachelor’s
degree in human resource management or related field.
· Proven
experience working in a HR department
· Working
knowledge of Kenya labor laws
· Familiarity
with HRIS (Human Resources Information System) software
· Proficiency
in all Microsoft Office applications
· The
ability to work as part of a team
· Strong
analytical and problem-solving skills
· Excellent
administrative and organizational skills
· Ability
to draft standard and clear written communication
· Detail-oriented
How to
Apply
Qualified
and interested candidates should submit a cover letter and curriculum vitae via
email to hr@chak.or.ke on or before Monday January 23rd 2023.
Kindly
specify on the Subject Line: Human Resource Assistant.
Only
shortlisted candidates will be contacted.