Finance Intern
JOB PURPOSE
Part of the finance
strategy 2019-2024 is to build up team of professional staff through
application of innovative approaches and beliefs in enhancing human capital as
enabler to this success. Finance unit at RBN has embarked on various
initiatives aiming at improving the service provision and ensuring the
efficiency in transaction processing in addressing stakeholders’ expectations.
The two key roles will ensure that payments to both staff and external vendors
are actioned on time and accurately. In order to fully achieve this target, a
little stretch is required for the staff in coming up with a standardized way
of handling the processes without halting other parallel processes. An intern
project will be designed along these initiatives.
Qualifications
- Currently
enrolled in the university and have completed at least two years of
undergraduate studies; or have graduated from an undergraduate or
graduate programme within the last 6 months, preferably in finance,
Business Administration, Accounting or related fields or
other related fields or
- Currently
enrolled in a graduate programme (Master’s degree) from a recognized
university, undertaking the programmes mentioned above, and have
attended classes in the past 12 months,
- Fluent
in English (both oral and written) is a must; knowledge of a second UN
language, preferably French, would be an asset.
- Training
and/or experience utilizing computers including word processing,
spreadsheet, and other software packages. Proficiency in Excel and fair
knowledge of pivot tables. Office 365 proficiency an added advantage
Duties & Responsibilities
(not all-inclusive)
What you will do:
- Monitor
and reconcile the RB Invoice tracking system
- Ensure
weekly reports to focal person for review and onward dissemination to
units for action
- Flag
any issues that need resolving in the ITS system
- Support
the finance associate with the vendor reconciliation process
- Ensure
that the accounts for the regular vendors are monitored to ensure timely
payments and reconciliations
- Follow
up on statements of accounts to ensure timely closure
- Maintenance
of the finance physical and digital repository files.
- Scan
and maintain finance documents to digital repository files
- Maintenance
and proper filing of physical finance records
- Ensure
all documents are neatly filed and readily accessible when required for
reference
- Parking
journal vouchers in the WINGS financial system for posting
- Support
the finance associate with review and preparation of financial documents
for payment processing:
- Timely
and accurate preparation of financial documents as assigned
- Support
with the departmental reporting requirements
Key Competences
- Ability
to bring up innovative ideas and creative mind-set
- Ability
to draft short reports
- Timely
vendor payments
- Finance
documents digital repository is updated
- Ability
to park financial journal vouchers in the system
- Ability
to prepare payment documents for processing
TRAINING COMPONENTS
- Initial
induction to WFP Finance processes
- Continuous
on the job training
- Regular
feedback on work progress
- Over
the course of this assignment, the intern is expected to develop/refine
practical accounting processes and communication skills
TERMS AND CONDITIONS
- Interns
receive a monthly stipend from WFP depending on the duty station of
assignment (i.e. Nairobi).
- This
position is not
remote and will be based in Nairobi,
Kenya for the entirety of the contract.
- WFP
is not responsible for living expenses, arrangements for
accommodation, necessary visas and related costs.
- WFP will
recognize candidates’ educational credentials from recognised institutions
that have been certified by competent international or national
authorities such as the United Nations Educational, Scientific and
Cultural Organization (UNESCO) or Ministries of Education.
- The
internship duration is 8 months, full-time.
How to Apply
- The
deadline for receiving applications for this position is February 01, 2023
- Applications
for this position will close at 11:59 p.m. (East African Time) on the
deadline date.
- Only
shortlisted candidates will be contacted and advance to the next stage of
the selection process.
- WFP
embraces diversity and equal opportunity. We are committed to building a
team that celebrates diversity and inclusivity in all ways.
- Employment
is decided on the basis of competitive selection, qualifications and merit.
