Job Vacancy: Administration Assistant
Job
Location: Nairobi
Duties
and Responsibilities
· Coordinate
office activities and operations to secure efficiency and compliance to company
policies
· Supervise
administrative staff and staff in operations and divide responsibilities to
ensure performance.
· Manage
phone calls and correspondence (e-mail, letters, packages etc.)
· Create
and update records and databases with personnel, financial and other data
· Track
stocks of office supplies and place orders when necessary
· Ensure
all bills are paid on time.
· Assist
Managing Director to run daily business operations.
· Assist
the Administration Officer in the running of the office by providing support in
the managing of office space, maintaining service contracts, and managing
office equipment;
· Support the Administration Officer in implementing office administrative procedures and policies at the company;
· Manage
the switchboard services and maintaining the private automatic branch exchange
(PABX) system
· Managing
incoming mail and parcels by maintaining a mail log and by distributing/filing
all incoming mail.
· Maintaining
the tidiness and neatness of the front office and maintaining a safe and clean
reception area
Minimum
Requirement
· Diploma
in Secretarial Studies, Office Management and Administration / or any other
related field from a recognized institution
· Must
have at least three (2) years proven work experience in a fast-paced
environment
· Should
be computer literate and familiar with MS Office packages
Key
Competencies
· Proven
experience as an office administrator, office assistant or relevant role
· Outstanding
communication and interpersonal abilities
· Excellent
organizational and leadership skills
How to
Apply
If
you are up to the challenge, possess the necessary qualifications and
experience, kindly send your detailed CV quoting the job title on the email
subject “Administration Assistant” to: vacancies@jantakenya.com by or before
30th January 2023.