Procurement Officer
JOB PURPOSE:
This role is responsible
for ensuring that goods and services are purchased in a timely and
cost-effective manner, and they’re availed to user departments in the right
quality and quantity. This role serves as the main contact between internal
customers and external suppliers.
Description:
REPORTING LINES:
REPORTS TO:
- Senior
Procurement Officer
FINANCIAL RESPONSIBILITIES:
- None
Duties & Responsibilities
- Action
all approved purchase requisitions, submit to prospective suppliers and
expedite response for the same;
- Maintain
good Supplier relations and negotiating contracts
- Evaluate
and analyse the quotations submitted by proposed vendors and process local
purchase orders.
- Research
& evaluate Prospective Suppliers
- Compile
documentation for approval by the Procurement Committee where required;
- Prepare
tender documents and send out to prospective bidders;
- Receive
bids from vendors, carry out evaluation and submit recommendation for
awards;
- Preparation
of Annual Procurement plans
- Conduct
Due Diligence for Suppliers as required
- Provide
support in disposal of assets declared either obsolete/no more annually or
biannually); and
- Participate
in the Procurement Committee as alternate Secretary to the Senior
Procurement Officer.
- Assist
in Supervision of Procurement Department in the absence of the Senior
Procurement Officer
Qualifications
- Bachelor’s
degree in purchasing and Supplies or in a relevant field.
- Full
(CIPS- Level 6) qualification and KISM Membership
- Minimum
of Four (4) years relevant experience in procurement; 1 Year of
supervisory experience added advantage
- Membership
with a professional body; CIPS & KISM
- Experience
using an ERP system; with knowledge and experience in E-procurement
Systems as an added advantage.
Competences
- Demonstrate
high levels of integrity and confidentiality
- Excellent
interpersonal, written, presentation and communication skills
- Basic
analytical, problem solving and critical thinking skills;
- Team
working and ability to work in diverse teams
- Flexibility,
adaptability, multi-tasking and attention to detail
How to Apply