The position
The Aga Khan Education
Services (AKES) is an agency of the Aga Khan Development Network and one of the
largest private, not-for-profit, non-denominational educational networks
in the developing world. AKES, Kenya operates 11 schools in Nairobi, Mombasa,
Kisumu and Eldoret and provides nursery to senior secondary education in both
the national and international curricula.
Procurement & Administration Assistant
We are looking for a skilled Procurement & Administration
Assistant to provide support to the Procurement, Administration and Logistics
Department in providing efficient and effective end-to-end procurement and
admin services. Reporting to the Procurement, Logistics & Administration
Coordinator, the Procurement & Administration Assistant will be responsible
for evaluating suppliers, products and services, negotiating contracts and
ensuring that approved purchases are cost-efficient and of high quality.
Key Responsibilities
- Ensure
implementation of procurement policy and procedures.
- Manage
procurement processes at the Support Office Nairobi and oversee schools’
procurement processes.
- Assist
with procurement and admin tasks towards purchases of equipment, services
and supplies.
- Assisting
with disposal process and invitations to tender, pre-qualification
documents and invitations for expressions of interest.
- Co-ordinate
the receiving and opening of tender documents, evaluation of tenders,
quotations and proposals.
- Support
in procurement of equipment, materials, suppliers, capital goods and
services within organizational purchase requirements.
- Participate
in establishment and negotiation of contract terms and conditions with
suppliers.
- Assist
with renewals of official licenses and certificates for organization.
- Maintain
procurement records and update suppliers’ list accordingly.
- Creating
and maintaining proper inventory records.
- Maintain
good business relations with suppliers and contractors.
The requirements
To be the successful
candidate, you should have:
- A
relevant Bachelors Degree and knowledge of procurement standards, laws and
regulations.
- License
or practicing certificate from relevant professional authority would be an
advantage.
- 3
years’ relevant experience.
- Adequate
understanding of (and experience in) procurement and supplies
- Good
planning, financial and budgeting skills
- Well-rounded
in managing supplier contracts; Ability to manage and negotiate with
suppliers/vendors
- Proactive
with ability to meet deadlines
- Good
written and verbal communication skills in English
- Excellent
interpersonal and people management skills
- Thorough
knowledge of Microsoft Office Packages
Sector
Social Development
About the Agency
The Aga Khan Education
Services (AKES) is one of the largest private,
not-for-profit, non-denominational educational networks in the developing
world. AKES currently operates over 200 pre-primary, primary, secondary, and
higher-secondary schools and programmes in diverse geographic locations in
Afghanistan, Bangladesh, India, Kenya, Kyrgyzstan, Pakistan, Tajikistan,
Tanzania, Uganda and the United Arab Emirates. Schools offer their respective
country’s national curricula; some schools in East Africa and Bangladesh also
offer international curricula (IB and British). AKES employs over 3,500
teachers and educates over 89,500 students. More
information…
How to Apply
Closing: 14 December, 2022
