Procurement & Administration Assistant Job in Kenya

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Procurement & Administration Assistant Job in Kenya

The position

The Aga Khan Education Services (AKES) is an agency of the Aga Khan Development Network and one of the largest private, not-for-profit, non-denominational educational networks in the developing world. AKES, Kenya operates 11 schools in Nairobi, Mombasa, Kisumu and Eldoret and provides nursery to senior secondary education in both the national and international curricula. 

Procurement  & Administration Assistant
We are looking for a skilled Procurement & Administration Assistant to provide support to the Procurement, Administration and Logistics Department in providing efficient and effective end-to-end procurement and admin services. Reporting to the Procurement, Logistics & Administration Coordinator, the Procurement & Administration Assistant will be responsible for evaluating suppliers, products and services, negotiating contracts and ensuring that approved purchases are cost-efficient and of high quality. 

Key Responsibilities

  • Ensure implementation of procurement policy and procedures.
  • Manage procurement processes at the Support Office Nairobi and oversee schools’ procurement processes.
  • Assist with procurement and admin tasks towards purchases of equipment, services and supplies.
  • Assisting with disposal process and invitations to tender, pre-qualification documents and invitations for expressions of interest.
  • Co-ordinate the receiving and opening of tender documents, evaluation of tenders, quotations and proposals.
  • Support in procurement of equipment, materials, suppliers, capital goods and services within organizational purchase requirements.
  • Participate in establishment and negotiation of contract terms and conditions with suppliers.
  • Assist with renewals of official licenses and certificates for organization.
  • Maintain procurement records and update suppliers’ list accordingly.
  • Creating and maintaining proper inventory records.
  • Maintain good business relations with suppliers and contractors.

The requirements

To be the successful candidate, you should have:

  • A relevant Bachelors Degree and knowledge of procurement standards, laws and regulations.
  • License or practicing certificate from relevant professional authority would be an advantage.
  • 3 years’ relevant experience.
  • Adequate understanding of (and experience in) procurement and supplies
  • Good planning, financial and budgeting skills
  • Well-rounded in managing supplier contracts; Ability to manage and negotiate with suppliers/vendors
  • Proactive with ability to meet deadlines
  • Good written and verbal communication skills in English
  • Excellent interpersonal and people management skills
  • Thorough knowledge of Microsoft Office Packages


Social Development

About the Agency

The Aga Khan Education Services (AKES) is one of the largest private, not-for-profit, non-denominational educational networks in the developing world. AKES currently operates over 200 pre-primary, primary, secondary, and higher-secondary schools and programmes in diverse geographic locations in Afghanistan, Bangladesh, India, Kenya, Kyrgyzstan, Pakistan, Tajikistan, Tanzania, Uganda and the United Arab Emirates. Schools offer their respective country’s national curricula; some schools in East Africa and Bangladesh also offer international curricula (IB and British). AKES employs over 3,500 teachers and educates over 89,500 students. More information… 

How to Apply

Closing: 14 December, 2022

Click Here to Apply.

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