Our Client, a private, co-educational set of age specific schools, comprising of Secondary, Preparatory and Kindergarten schools, seeks to recruit a Personal Assistant.
S/he
will be responsible in providing administrative support to at a senior level
and ensure the smooth management of the day- to-day affairs are handled
effectively and efficiently.
Handle
sensitive and complex issues in a professional and objective manner.
Reports
To: The Executive Head Teacher and Board
Job
Location: Karen
Key
Duties and Responsibilities
· Manage
the appointment diary of the Executive Head
· To
manage and ensure an efficient administrative system for the Executive Head and
the Board
· Facilitate
efficient communication between the Senior Management and Governance.
· Facilitate efficient communication between Governance and Parents and Pupils.
· To
attend and take meeting minutes and collect all relevant data from senior
management, operations and social media meetings.
· To
remind Governance of Key events as per the calendar and as instructed by
Governance.
· To
produce the annual Term dates calendar Term at the beginning of every academic
yearand Termly calendar of events at the beginning of the term.
· Manage
communication coming through the email and ensuring that the emails are
directed to the appropriate party for action
· To
ensure that accurate files and reference systems are maintained, and archived
where appropriate
· Manage
a central register of enquiries and their source, data from all social media,
feedback (both positive and negative) and action taken.
· Ensuring
authorization of the Front Office and IT/Digital Marker team annual leave days
and that correct number of days are taken.
· Liaise
with HR office concerning any training needs for the front office staff.
· Maintain
office systems, including data management and filing.
· Any
other duties reasonably expected of a Personal Assistant.
Skills
and Qualifications
· Minimum
of 5 years work experience in the same or similar position
· Diploma
in Business Management or related field
· Excellent
communicator
· Ability
to meet deadlines with timely updates on progress.
· Highly
confidential and a person of integrity.
· Ability
to effectively use various required office software’s, machines and equipment’s
used in the office.
· Ability
to multitask and prioritize daily workload.
· Outstanding
organizational and management skills.
· Microsoft
office and English Proficiency
· Discretion
and confidentiality.
How to
Apply:
Applicants
who meet the requirements stated above should send their applications and
detailed CVs with a day– time Telephone number to the email address:
jobs@hcsafrica.com with Personal Assistant-School on the Subject line.
Candidates
MUST indicate their Current and Expected salaries
