Logistics Supervisor
Work Location : Nairobi
Duration : Three
Months
Start Date : 1st
January 2023
Application deadline: 15th
December 2022
The selected candidate
will be reporting to Logistics Coordinator.
Main Purpose
Supervising the daily
logistics activities and providing maintenance to the MSF equipment, facilities
and infrastructures, according to MSF standards and protocols in order to
maintain the facilities in perfect conditions and collaborate in the
development of the mission.
Accountabilities
- Monitoring
maintenance activities of infrastructures, management of non-medical
stocks and equipment according to MSF standards
- Ensuring
the check and follow-up of facilities under the line manager’s supervision
through daily visits to the facilities and reporting any anomalies or
problems, evaluation of the rehabilitation needs and following up minor
building rehabilitation work according to supervisor’s instructions;
checking that premises observe security norms and monitoring the
consumption of mechanical and electrical vehicles/machines/devices
- Planning
together with the line manager the required checks and maintenance
activities of energy systems/set-up according to MSF standards
- Coordinating
and leading the logistics team under his/her responsibility which includes
daily supervision, monitoring of the quality of work and the definition of
each person’s task, drawing up their working schedules; organizing and
leading team meetings; participating in the recruitment of team personnel
and attending logistics meetings and accounting for his activities
- Ensuring
the vehicle fleet maintenance which includes planning and overseeing timely
preventive and curative maintenance of all project vehicles according to
MSF standards and Instructing and monitoring drivers on correct driving
habits and standard checks
- Managing
and following up orders which includes collecting logistics orders coming
from different departments or health facilities; drawing up and following
up orders according to the procedures in force; providing technical
support to the storekeeper, makes local purchases according to MSF supply
procedures and ensures reception conditions of freight or arriving
material as well as the organization and setting up of materials before
its shipment
Context Specific Accountabilities
The two main objectives
for position are to facilitate the move of coordination office to a new premise
and conduct a study analysing the pros and cons of moving the warehouse to a
new premise. Specific taks are hightlighted below
- Identify
the premise large enough to accommode the MSF OCG coordination team
- Take
lead in the new office rehabilitation to bring the premise to MSF standard
in terms of security and safety
- Ensure
energy (solar power and generator backup), water filters and waste water
system are in place and fully functional before the office move.
- Facilitate
the move the the new office before the end of Q1 2023
- Refurbish
the old office, demolishing all temporary at the back yard of the compound
and facilitating the handove of the premise to the owner on 1st of April
2023
- Conduct
rehabilitations needed for the new office before occupation
- Rehab
of the the old office before handing the facility back to the owner.
- Ensure
that the structures at the backyard fo the office are deccommissioned and
the the ground revelling done
- Assess
pros and cons of staying or moving
- Compare
cost of staying versus cost of moving
- Assess
quality of the current building (electricity, roof, floor
- Assess
size of warehouse needed for now and the future
- Assess
condition of warehouse needed for now and the future
- Look
for alternative options (warehouses)
- Look
at possible collaboration with KSU/SNEA, KO
- Provide
the assessment report after the analysis.
Requirements
Education
- Essential
: Diploma or degree in property management and Diploma in technical field
from a recognized institution
Experience
- Essential
: At least one year with MSF or 2 years in a similar post out of MSF
Languages
- English
& Kiswahili
Knowledge
- Essential
computer literacy (word, excel)
- Assets
/ property management and warehousing
Competencies
- Results
and Quality Orientation L2
- Teamwork
and Cooperation L2
- Behavioural
Flexibility L2
- Stress
Management L3
- Good
communication and management skills
How to Apply
If you meet the above
requirements, Please submit your application by 15 th December 2022
CLICK HERE TO APPLY
We apologize that due to
the volume of application we receive, only shortlisted candidates will be
contacted. Incomplete applications will not be considered.
(MSF is an equal Employer and does not charge any
application/recruitment or training fee)
