Grants Administrative Associate Job in Kenya

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Grants Administrative Associate Job in Kenya

About the Role

Regen Organics’ external relations team is expanding and looking for a Grants Administrative Associate to support grants management activities and ensure the effective utilization of donor funds allocated to projects. The associate will work to ensure compliance with the various donor rules and regulations, management of project risks, coordination and sequencing of reporting processes and facilitate alignment with internal planning stakeholders.

Duties and Responsibilities

Financial Reporting

  • Preparation of the Financial Reports for Donors and Management.
  • Assist in preparing monthly, quarterly and annual project performance reports
  • Assist in preparing any other Ad-hoc Financial Reports for management/partners.

Budgeting and Budget Monitoring

  • Assist in the development of Proposal Budgets in liaison with the project teams
  • Assist in preparing the annual budgets in liaison with the project teams.
  • Review monthly income and expenditure statements with project teams to monitor the budget performances.
  • Carry out periodic reviews and Reconciliations for PR expenditure as well as SR’s disbursements, expenditures and Fund balances in liaison with the Grants team

Grants Management:

  • Organize and maintain  grant documents and resources
  • Assist with producing reports including grant activity reports, payout reports, and other reports as needed for the Board, senior management, and program teams
  • Support Grants staff with administrative tasks related to compliance, generating grant documents, grant agreements and grant checks
  • Work to enhance and improve grants management processes and increase efficiencies


  • Bachelor’s Degree in Accounting, Administration, Finance, Commerce or relevant qualification.
  • Minimum 3 years relevant experience with Global Fund experience as an added advantage
  • Professional qualification -CPA II or its equivalent is an added advantage
  • ICT proficient, accounting, excel/Google sheets or ERP software
  • Excellent oral and written communication skills

Job Location


How to Apply

Apply for the job here

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