African Population and Health Research Center (APHRC)
Job
Vacancy: Program
Administrative Assistant
The
African Population and Health Research Center (APHRC) is a leading
Africa-based, African-led, international research institution headquartered in
Nairobi, Kenya.
APHRC
conducts policy-relevant research on population, health, education,
urbanization and related development issues in sub-Saharan Africa.
The
APHRC seeks to recruit a Program Administrative Assistant to provide
administrative support to the Human Development Theme within the Research
Division.
Responsibilities
· Manage
the Program Leader’s office and respond to queries in his/her absence;
· Schedule
appointments for the Program Leader and other members of the team as necessary;
· Manage meetings of the program, including preparing documentation and taking minutes as necessary;
· Identify
action points during meetings and follow up with the concerned parties to
ensure accomplishment;
· Maintain
an effective record and filing system for contracts, project activities,
correspondences, and documents for quick and easy reference;
· Provide
support in preparation and formatting of contracts and reports;
· Assist
in proposal development process taking responsibility for administrative
sections of proposals developed and ensuring all application requirements are
met;
· Manage
conference and workshop logistics by preparing draft budgets, making travel and
hotel bookings, sending invitations, preparing workshop materials and arranging
for per diems and other reimbursements;
· Maintain
grant reporting requirements and schedules in the Project Management System
(PMS) and follow-up on project reports to ensure submission by due dates; and
· Help in
monitoring project implementation including review of burn rates on the online
management accounting system.
Qualifications
and Experience
· Diploma
in Business Administration or related field.
· At
least 3 years of relevant post-qualification experience in a busy office
environment, preferably in an INGO, research organization or large research
program.
· Proficiency
in MS Office suite.
· Good
oral and written communication skills in English. Knowledge of French will be a
plus.
· Good
planning, financial and organizational skills.
· Ability
to assess priorities and manage competing demands with minimum supervision.
· Excellent
interpersonal skills.
· Experience
working in a multidisciplinary and multicultural environment.
This
position is classified under Nationally Recruited Positions (NRP), Grade VI in
our scales.
How to
Apply
Interested
candidates are encouraged to apply through our recruitment portal
by
January 12, 2023.
Only
shortlisted candidates will be contacted; shortlisted candidates will be
required to have a Police Clearance Certificate.
Cover
letters should be addressed to:
The
Human Resources Officer
African Population and Health Research Center, Inc
APHRC Campus, Manga Close, off Kirawa Road, Kitisuru
P. O. Box 10787-GPO, Nairobi
Website: www.aphrc.org
APHRC
is an equal opportunity employer and is committed to the protection of
vulnerable persons