Project Management Assistant
Position summary
The candidate will be
expected to support the management team in the effective coordination and
execution of activities and resources to achieve project deliverables and
successful project completion within allotted timelines. The candidate will
work under a multi-disciplinary team of scientists, trial coordinators, study
compliance officers, and clinicians, mainly reporting to the project management
team. The successful candidate will oversee a variety of tasks delegated to
them by the project management team, which will range from administrative to
more project specific and change throughout the course of the project.
Job Specification
- Support
the project manager team in the daily functioning of the project and
developing of tasks.
- Monitoring
the achievement of project activities.
- Ensure
compliance with internal and the sponsor’s directives of administrative
documentation.
- Prepare
tracking documents and tools for deliverables, meetings, and update them
regularly.
- Maintain
follow-up system for action and deadlines.
- Schedule
meetings, appointments, teleconferences, trainings, and videoconferences
logistics.
- Support
the financial manager by handle financial reimbursements, and imprest
management.
- Assist in planning and organizing
transport, engagements, events and visits, including travel logistics,
reservations, and agendas.
- Manage casual labour contract
needs and other professional service needs.
- Organize and maintain copies of
all appropriate project documentation.
- Other tasks as directed by the
project manager team.
Qualifications
- Diploma Certificate in a relevant
field.
- A minimum of C+ KSCE
- At least 2 years of experience as
a project assistant (or a similar type of coordination position) with a
demonstrated track-record in handling administrative duties and coordination
of activities from different workstreams.
Key Skills and Competencies
- Team player with excellent
interpersonal skills and ability to motivate and inspire others.
- Solid organizational skills,
including attention to detail and multitasking skills.
- Excellent time management,
prioritization and organizational skills.
- Critical thinking and
problem-solving skills, ability to handle troublesome situations and
anticipate issues with a decisive attitude.
- Outstanding communication skills
with ability to adapt to different types of audiences maintaining cultural
sensitivity and professionalism.
- The ideal candidate will also
have a high degree of integrity, discipline, and work ethic.
Desired but not essential
- Experience working in Kwale.
- Experience working in
health-related research.
How to Apply
Terms of Employment
One (1) year renewable
contract as per KEMRI scheme of service. Probation period for the first 3
months. Salary is payable within the stated job grade.
Applications MUST include
the following:
- Letter
of Application (INDICATE VACANCY NUMBER)
- Current
Curriculum Vitae with telephone number and e-mail address
- Contacts
of three referees including telephone numbers and/or e-mail addresses
- Copies
of Certificates.
- Contact
telephone number
Application letter should
be addressed to the
Deputy Director,
CGMR (C),
P. O. Box 428– 80108 Kilifi.
Application deadline is November
11, 2022
