Project Accountant – Gatsby Africa
Application
Deadline :16 November 2022 at 5:00 PM (EAT)
Purpose of the Role
The project accountant will support the
Senior Finance Manager in ensuring all UK-PACT financial accounts are
accurately maintained and in compliance with the donor guidelines, statutory
and company processes. She/he will also oversee expenditures and reporting
under the project both at the Organization and consortium level. The project
accountant will also provide 40% of her/his time to support GA Kenya finance
related work as indicated below.
Job Description
Department: Operations and Finance
Reports to: Senior Finance
Manager
Direct reports: None
Location: Nairobi
Key Responsibilities
Financial Management and Reporting
- Ensure
all transactions are promptly and correctly captured and posted to project
accounts, in compliance with the chart of accounts, financial policies,
IFRS and the accounting guidelines from the donor.
- Maintain
oversight on the project’s overall budget in liaison with the project
manager and action re-allocations as guided by the agreement.
- Maintain
oversight on the project transactions and the expenditure by GAKB and the
consortium partners within the confines of allowable and disallowable
expenses.
- Prepare
monthly financial reports for the project (both at GAKB and the consortium
level) and share with the project manager within the financial reporting
timelines.
- Prepare
quarterly reports in line with the donor requirements (at GAKB and the
consortium level) on timely basis for review by the Senior Finance Manager
and the project manager and for validation by the Deputy Director Finance
before sharing with the donor/donor representative.
- Ensure
all project expenses and staff advances are processed accurately and on
timely basis and escalate any challenges to Senior Finance Manager.
- Serve
as the Liaison person on all financial matters relating to the project
with the project manager, consortium partners, GAKB and the donor/donor
representatives.
- Ensure
that all accounting and corporate documentation is filed in accordance
with the country and donor’s document retention rules and internal
information policy.
- Ad
hoc accounting support as may be required from time to time by the Senior
Finance Manager and/or Head of department.
- Support
GAKB team in payment processing for Grants and Consultancies in line with
the set internal processes.
Treasury
Management
- Ensure
financial documentation for payment under the project is prepared in line
with required authorizations and processes.
- In
cases where the consortium partners are pre-financed by the donor, ensure
follow up through the Senior Finance Manager to ensure that the same is
executed in a timely manner.
- Follow
up with the consortium partners on the reconciliation of the pre-financed
accounts on monthly, quarterly, and annual basis.
- For
the partners who are on a reimbursable arrangement with the donor, follow
up with the donor/donor representatives to ensure that the reimbursement
is done in a timely manner.
- Support
the GAKB team in processing of staff travel advances, retiring the same in
the system and following up on overdue retirements.
- Support
GAKB team in preparation of the monthly cash requests with all the
supporting documents thereto.
Systems and Audit
- Ensure
that all transactions and documents relating to the project are accurately
kept and that they are retrievable for audit purposes.
- Support
the Senior Finance Manager on all matters availing to audits and tax
matters relating to the project.
- Assist
in the preparation of the project year-end audit files for GAKB and the
consortium partners, liaising with the auditors throughout their review.
- Ensure
that all taxes relating to the project are filed accurately and timely.
Support to GA Kenya
- Proper
coding and booking of transactions into the accounting system
- Support
the finance GAKB team in processing of staff travel advances, retiring the
same in the system and following up on overdue retirements.
- Filing
of all supporting documentation
- Support
the implementation of PSF/Athena system including participating in rollout
of any system add-ons e.g. the Expense module, and budget and forecast
coding and upload
- Support
the Senior Finance Manager on all matters relating to audits and tax
- Support
management accounting and reporting activities on a monthly, quarterly and
annual basis
- Support
the finance activities related to the winding down of KMT and Msingi
- Any
other finance support as may be required
Person Specification:
Competencies
- Extremely
organized. Able to structure workflow in an orderly manner and prioritize
tasks in a dynamic and demanding work environment.
- Deadline
orientated and multi-tasker. Able to handle multiple assignments and
deliver on time on all tasks
- Rigorous
attention to detail. Committed to achieving the highest quality in all
aspects of the role
- Team
player, ability to work well within a team and to develop strong and
effective working relationships internally and externally
- Excellent
communication both written and oral. Ability to communicate clearly,
accurately and sensitively, with an outgoing personality.
- Self-starter.
Able to identify what needs to be done and takes the initiative, without
waiting to be told.
Knowledge, experience & qualifications
- At
least 5 years’ professional experience in a mid-level finance role in a
demanding, fast-paced environment.
- A
minimum of a bachelor’s degree in Business Administration, Accounting or a
related subject
- Qualified
Accountant with ACCA, CPA or similar professional qualification
- Experience
using financial systems, policies and procedures, including experience of
accounting software packages.
- Computer
literacy and proficiency in Microsoft Office software including Word,
Excel, Outlook and Power Point.
- Fluency
in English and Kiswahili, both written and verbal.
Values and Behaviours
We have developed a set of
core values that will be used to assess a candidate’s fit with the organization
and provide the basis for the culture that we aspire to use in our operations.
Our staff are:
- Ambitious
– We are motivated by the impact of our work and fulfilling our potential.
- Collaborative
– We are stronger together and achieve most when we empower others to
succeed.
- Thoughtful
– We thrive on new ideas, innovation and evidence.
- Dynamic
– We rapidly adapt to new challenges, opportunities and learning.
- Honest
– We are honest with ourselves and others, and this helps us to learn and
improve.
- Caring
– We put people first and we look out for each other.
How to Apply
If you meet the criteria
outlined above and would like to apply, please submit:
- An
up-to-date Curriculum Vitae (of no more than 2-3 pages)
- A
cover letter
Your cover letter should
be no more than 1 page long. Bullet points are not encouraged. It
should explain why you are interested in this opportunity and Gatsby Africa,
and how your skills and experience make you a good fit.
If you encounter any
problems with the application process, please contact
recruitment@cedarafricagroup.com or call +254
740 934 604.
