Our client, a registered private tertiary medical training institution and regulated by TVETA, is currently seeking to hire an experienced Operations Manager.
The Position: Reporting to the
Managing Director, the Operations Manager will be responsible for the general
financial and operational management functions and related responsibilities of
the organisation in order to ensure business growth and profitability.
In addition, the ideal candidate will provide high quality
management accounting in compliance with statutory and regulatory bodies.
The incumbent will be required to work with a wide range of people, including internal and external stakeholders, and will also be expected to be highly organized, proactive and work with a high degree of accuracy and maintain confidentiality.
Key Responsibilities:
· Manage the operational
and financial administration processes within the college and its departments
and ensuring that they adhere to all financial controls.
· Provide management
advisory support on all financial processes and procedures and ensure that all
transactions are compliant with stipulated regulations.
· Be the principal advisor
to the MD, Dean, Director of Administration, Heads of Departments, academics
and other senior staff with budgetary responsibility on ongoing financial
matters, including the budgetary position for departments, planning for
resource changes including new academic programmes, research projects and other
associated activities.
· Preparing Budgets and
Forecasts for on-going and new multi-year programs and be able to manage,
follow, audit and report on the same.
· Prepare quarterly
financial forecasts and reports for the College’s management team and board as
required.
· Maintain oversight of
all budgets and financial transactions, monitoring expenditure against
commitments ensuring expenditure is authorized in line with budget targets
· Monitor income and
expenditure in relation to the college’s budget, and produce monthly management
reports for the college governing body
· Ensure accurate VAT
accounting and payment, and that VAT reclaim returns are submitted as required.
· Co-ordinate all the
annual external audit (interim and final) and internal audit liaising with all
parties involved, and preparing papers and workings
· Manage and report on
external supplier & partnership agreements/contracts with organizations and
vendors that support our objectives and activities.
· Identify and report on
actions required to achieve financial targets set by the college.
· Prepare high level committee
papers and reports on complex financial and non-financial information for our
college’s senior management and other faculty committees as required
· Maintain and oversee all
bank accounts including the college’s credit card(s), completing monthly reconciliations
and reporting banking errors to the Managing Director
· Lead on year-end
reporting.
· Contribute to any
systems development and process improvement using specialist knowledge and
resource planning knowledge to support the organisation’s future strategy and
plans.
· Prepare and deliver
briefings and presentations and training as required.
· Carry out qualitative
and quantitative analysis to monitor financial performance and provide input to
the value of activities.
· Identify potential
efficiency and resource savings.
· Monitor and analyse
overspending by internal and external stakeholders and managing remedial action
where funding has been underutilized or overspent.
Experience &
Education
· A University degree in a
business-related course. A Master’s degree will be an added advantage
· Qualified Accountant
(CPA (K), ACCA, or equivalent)
· Minimum of 5 years
working experience in accounting in a mid-senior level position
· Strong technical
Management Accounting knowledge
· Sound Financial Planning
and Reporting & Analysis Experience
· Experience of working in
a complex multi-faceted environment with fixed deadlines
· Excellent numeracy and
financial data handling skills
Technical Competencies
· General Accounting &
Reporting
· Planning, Budgeting
& Forecasting
· Manage Operational
Internal Control Systems and Policies.
· Experience of
preparation of audited statutory financial statements
· Experience of providing
analytical and strategic advice to senior managers
· Experience of writing
complex reports (nonfinancial and financial), briefing papers and
presentations.
· Manage Financial
Reporting & External reporting and audit
· A very high level of
proficiency with MS Excel and financial software Programs
Behavioural Competencies
· Strong Communication
& Interpersonal skills
· Strategic Thinking and
Problem-Solving abilities
· Leadership, and Teamwork
· Project management and
organizational skills
· Highly Analytical,
· Highly numerate
· Strong Influencing
skills
· High level of
confidentiality and discretion
· Ability to identify gaps
against best practice
How to Apply:
Interested and qualified candidates are invited to submit a
Curriculum Vitae (CV) with details of relevant experience to
talentresource254@gmail.com no later than 2 December 2022
Applicants MUST include the title of the position (OPERATIONS
MANAGER) in the subject line of the email.
Only shortlisted candidates will be contacted.
