Records & Data Management Officer Job in Kenya

Our client, a SACCO based in South-Eastern Kenya is seeking suitable and qualified persons to fill the position of Records and Data Management Officer (Ref: RDM/10/2022) to accurately, securely and effectively manage data and information received and produced by the Sacco through the establishment of record distribution and storage policies and auditing the information that is created and stored within the Sacco.

Key Responsibilities

  • Plan, organize and implement records management systems and objectives.
  • Coordinate and integrate records management activities toward the achievement of established Sacco goals and objectives.
  • Developing, maintaining, verifying and evaluating existing records systems.
  • Establishing new records management systems.
  • Overseeing the switch from paper to electronic record-keeping.
  • Dealing with enquiries and requests for information from both internal and external clients.
  • Ensuring that financial, legal or administrative requirements and regulations are complied with.
  • Ensuring that data within the Sacco is protected.
  • classifying and indexing records and destroying or archiving finished data/records.
  • Ensuring that records are easily accessible when needed.
  • Providing training to staff who require access or have responsibility for maintaining records.
  • Actively cross-sell the Sacco products and services to clients.
  • Creation of, and support of, performance management systems to the department that links both qualitative and quantitative key performance indicators to the outcomes of the Sacco.
  • Maintain working relationships and enforce SLAs with departments to ensure timely communication and delivery of service to customers.
  • Continuously seek professional training to enhance the quality of work performance.
  • Assist colleagues through the contribution of technical opinions and analysis to solve issues.
  • Endeavour to be a team player through work collaborations, sharing of new business ideas and mentoring new team members.


  • Bachelor’s degree in Information Science, Data Management, or related degree from a recognized University.
  • Professional certification in records and archives management.
  • A Master’s degree is an added advantage.
  • Other professional qualifications like CPA or CS are an added advantage.
  • Proven 5 years related work experience preferably with Deposit Taking Sacco
  • Provable 3 years of work experience in a firm or Sacco using Document Management Systems (DMS).
  • Minimum KCSE C+ mean grade.
  • Affiliate of a professional body like Kenya Association of Records Managers and Archivists (KARMA).

Key Skills and Competencies

Essential Knowledge/Skills Required:

  • Outstanding organizational skills
  • Records management skills
  • Proficient advanced Microsoft office suite skills
  • Current Sacco business and financial affairs
  • High level of professionalism and integrity

Desirable Knowledge/Skills Required:

  • Strong communication and interpersonal skills
  • Assignment planning and project management skills
  • Good personal judgement
  • Self-confident and motivated 
  • Initiative and innovation

How to apply

Interested and qualified applicants are requested to click on the link below and fill out the online application form and submit it by 08th November 2022. Any applications received after the closing date shall not be accepted.


Only shortlisted candidates will be contacted. If you do not hear from us by 18th November 2022, consider your application as unsuccessful.