Procurement Intern
Job category: Procurement and Admin
Reports to: Procurement Manager
Duty Station: Nairobi, Kenya
Contract type: Intern
Contract level: Intern
Contract duration: 6months
BACKGROUND
CARE Kenya is an
International NGO working in Kenya and other countries. Together with its
partners, CARE works with vulnerable communities to address the underlying
causes of poverty and promote peace and development, through its strategic goal
to reduce poverty by empowering women, enhancing access to resources and
services, and improving governance. The Procurement intern position will be
based in Nairobi.
CARE USA Core Values Commitment:
The core Values Commitment
describes who we are, what we do, and how we do it. It reflects our core values
of TRANSFORMATION, INTEGRITY, DIVERSITY, EQUALITY, and EXCELLENCE, which serve
as a foundation for all what we do. The core Values Commitment articulates our
shared expectations of each other including our board, staff, volunteers,
interns, partners, and contractors globally.
FUNCTIONAL RESPONSIBILITIES
Summary of key functions
The main purpose of this
position is to support the CARE Kenya’s procurement function data management in
accordance with the procurement policy. The position holder will be responsible
for ensuring tendering, solicitation, pre-qualification, and supplier payment
data are effectively and efficiently maintained according to the guiding
policies and standards.
Major responsibilities
Administrative Procurement Support Services
Under the direct
supervision of the Procurement Manager, the procurement intern provides a
variety of
specialized and
non-specialized transactional support services, ensuring consistency and
quality of work steps completed, as well as optimal information flow. He/she
will:
- Assist
in analyzing bid documents, evaluation reports and contract award
submissions, ensuring consistency in format and content.
- Coordinate
receipt of goods/works/services with administration function and ensure
timely submission of complete payment documentations according to the
checklist to the procurement manager while at the same time ensuring all
the documents submitted for payment are compliant with the CARE’S
procurement policy.
- Facilitate
filing of contract/pre-qualification documentations, and ensure
completeness of files per their respective checklist
- Process
invoices for goods and services delivered ensuring accuracy and
completeness of documentation and timely payment. Follow up to completion
and inform clients.
- Submit
weekly/monthly supplier payment/ invoicing reports to the procurement
manager
- Participate
in tendering processes and document the entire process ensuring all
relevant approvals at each stage is attained (secretary to the process.)
- Assist
in the preparation of reports, solicitation documents and contracts
- Perform
other duties as assigned by team
Client Services Client Relationships/ Stakeholder Management
- Actively work with respective
internal clients to provide and exchange information on a variety of
issues in procurement processes and transactions, to deliver correct and
timely services.
- Provide
standardized procurement services, guidance, and information to staff of
the Business Unit on routine processes and procedures.
Qualifications
Education/Experience Requirements
- Diploma/Bachelor’s
Degree in Procurement, purchasing, Logistics, or Supply Chain Management
is required.
- Relevant
professional qualification in Procurement and or Supply Chain Management
(CIPS qualification or equivalent is preferred)
- Applicants
are not required to have professional work experience but those with
professional experience are also encouraged to apply.
- Applicants
should have graduated from the above stated fields within two (2) years
prior to the applications date of the internship.
Language Requirements
- Fluency
in written and oral English
Competencies Required
- Knowledge
of local markets, local as well as international procurement regulations
- Excellent
analytical, data management and communication skills
- Demonstrated
integrity and of positive attitude
- Ability
to take initiative where appropriate to deal with difficulties encountered
in daily work
- Agility-
Open to change and flexible in a fast-paced environment. Ability to adapt
or change priorities and approaches according to the changing demands of
the job
- Customer
oriented – internal and external
- Demonstrated
willingness to learn and abide by the organizational policies on
procurement.
How to Apply
Deadline: 28th
October 2022 5PM EAT.
CARE is an Equal Opportunity Employer promoting gender, equity,
and diversity.
