Finance Coordinator
Overall purpose of the role:
The Finance Coordinator is a key member of
the Programme Management Unit and will contribute to ensure overall planning,
implementing, and managing of the project, and assure progress towards
achieving project goals and objectives. Based in Nairobi, with 10% travel to
field locations in Kenya, Somalia and Ethiopia, the Finance Coordinator
supports in day to day routine financial duties, review of budget/budget
revisions and is the lead finance focal point for the Programme Management
Unit, Project Steering Committee, Technical Working Group and finance and
programme staff from all Consortium agencies. The Finance Coordinator also acts
as the “Technical Focal Point” to all field operations from the three
consortium members across all three locations.
S/he will oversee timely project close-out process to minimize risk of disallowed costs.
Responsibilities:
The Finance Coordinator refers to and
works in close collaboration with the finance and senior project staff of each
of the implementing agencies. Specific responsibilities include:
- Overseeing
financial progress against agreed targets of the project across all
implementing agencies and areas
- Ensuring
the timely and quality completion of all financial deliverables and
reports in accordance with EU guidelines
- Oversight
of financial and administrative management of the programme, ensuring
compliance with DRC and EU rules and regulations
- Organizing
and leading monthly BFU/TDL reviews meeting & monitor actual spending
and advise programme teams on financial issues (overspends, underspends,
compliance issues, clearing of outstanding advances etc.)
- Providing
additional technical assistance to partners as necessary to maintain high
standards of compliance.
- Preparing
budget re-alignments where needed in collaboration with Consortium member
finance teams
- Developing
a strong working relationship with the finance focal point of each agency
and each field team.
- Minimizing
financial risks by ensuring that consortium members’ financial policies
and procedures are strictly adhered to through predefined effective
internal control systems.
- Checking
on the completeness, accuracy and validity of information regarding
payment documents before payments are done.
- Ensuring
the implementation of recommendations raised through internal &
external audits, compliance audits etc.,
- Coordination
with consortium members and/or with NGO Liaison bodies to obtain relevant
local tax laws/requirements and ensure all partners comply. This includes
obtaining tax exemptions (i.e. Value Added Tax [VAT]) letters on yearly
basis where needed.
- Coordination
with the procurement and logistics departments of Consortium members to
ensure the relevant taxes (if applicable) are indicated in all supplier
documentation and paid to the relevant departments in a timely manner
- Providing
financial management support for close-out process and external audit
process.
Experience and technical competencies:
- At
least five year’s work experience in field of finance/accounting/book
keeping in an NGO or the commercial sector.
- Experience
managing complex activities involving coordination with multiple project
partners
- Proven
experience in NGO programme budget management, including reporting and
compliance. Previous experience managing an EU grant would be a plus.
- Advanced
experience/skills in MS Excel (experience in working with formulas).
- Ability
to train and build the capacity of other finance and programme staff
- Experience
living and/or working in complex emergency locations preferred.
- Communication
skills: excellent written and verbal skills in English
- Adaptability
and flexibility: Ability to manage a large workload and multiple tasks in
a fast-paced environment with tight deadlines.
- Work
style: Highly organized team player, pro-active and with demonstrated
strong personal initiative and decision-making ability. Proven solid
analytical and problem-solving skills
Education:
- University
degree in Financial Management, Accounting, or any other relevant field.
Languages:
- English
(fluent)
- Additional
knowledge of Kiswahili and/or Somali preferred
DRC’s Core competencies:
All DRC roles require the post-holder to
demonstrate and master the below DRC’s core competencies:
- Striving for excellence: you focus on reaching
results while ensuring an efficient process.
- Collaborating: you involve relevant
parties and encourage feedback.
- Taking the lead: you take ownership and initiative
while aiming for innovation.
- Communicating: You listen and speak
effectively and honestly.
- Demonstrating integrity: you Uphold and promote the
highest standards of ethical and professional conduct in relation to DRC’s
values and Code of Conduct, including safeguarding against sexual
exploitation, abuse and harassment.
Conditions:
Contract duration: 7
months contract (including the close-out period)
Employment category: Band
G, with an annual salary of KES 2,352,912. Salary and conditions will be in
accordance with the Danish Refugee Council terms of employment for National
staff.
Reporting to: Head of
Consortium, BORESHA
Availability: Immediately
Duty station: Nairobi, with
10% travel to field sites
Key stakeholders:
Internal & External: PMU
BORESHA team, CARE International Kenya, Somalia and Ethiopia, World Vision
Kenya and Somalia, DRC Kenya, Somalia and Ethiopia, European Union, DRC Kenya
support services
General
Commitments:
DRC has a Humanitarian Accountability
Framework, outlining its global accountability commitments. All staff are
required to contribute to the achievement of this framework (http://www.drc.dk/HAF.4265.0.html)
How to Apply
Qualified candidates are invited to submit their applications, which should
include a 1-page cover letter clearly stating their motivation, and
qualifications and a CV. Applications should include contact details of three
professional referees who have supervised the candidate in the last five years.
One referee must be the applicant’s most recent manager. Only applications that
address the stipulated duties and meet the required qualifications will be
considered.
We only accept
applications sent via our online-application form on http://www.drc.ngo under Vacancies. Applications
should be sent no later than: 6th November 2022.
Gender Equality:
DRC is committed to achieving gender
parity in staffing at all levels. In light of this, female candidates and
those from minority groups are strongly encouraged to apply.