Job Vacancy: Programme Accountant
Location: Nairobi
Field visits to: Periodic travel to
field sites including in Baringo, Kirinyaga, Nyeri, Muranga, Kiambu, Transzoia,
Bomet, Meru, Machakos and Nakuru
Reports to: Programme Manager
Purpose of the role: Our client is looking for a Programme Accountant to provide timely, accurate and efficient accounting, budgeting and financial management support for allocated programmes in line with company policies and procedures and donor and other funding agreements.
Responsibilities:
Provide Financial Management of the Programme in order to ensure
effective, efficient and well controlled Programme implementation.
· Provide financial
management of the financial operations of the Programme.
· Ensure timely, quality
and accurate programme financial reports ensuring that all reports are
submitted to management by the 5th of every month.
· Preparation and
submission of timely, quality and accurate donor financial reports in the
recommended donor formats ensuring that these are submitted to the management
for review by the 10th of the month following every quarter.
· Ensure maintenance of
filing systems to ensure adequate documentation of all financial processes of
the Programme.
· Ensure proper,
appropriate and functional financial controls are in place both at the field
and Head Office.
· Prepare, monitor and
analyze Programme and activity budgets including the use of profit and loss
statements for the Programme and for specific activities as required
· Providing financial
advisory and recommendations to the Programme Manager and Field Team on budget
expenditures, financial management and cash flows.
· Monitor expenditures to
ensure that funds are utilized appropriately and within the budgets.
· Ensure that adequate
financing is available for financial operations and that all external loans are
adequately managed, paid and documented.
Ensuring that all Cash and Bank Record-keeping and
Reconciliations are timely, accurate, approved and well documented.
· Post the Cash and Bank
Payment Vouchers on continuing basis into the Accounting System using the
correct account codes to enable expense tracking.
· Obtain the Cash
Statements for all existing Cash Fund from the Accounting System by last day of
every month and generate the Cash Reconciliation Statement by the 5th day of
the following month.
· Obtain the Bank
Statements for the Programme bank accounts as at the last day of every month
and generate the Bank Reconciliations Statements by the 5th day of the
following month.
· Ensure that all Cash and
Bank Reconciliations are accurate, approved and securely filed.
· Ensure that Cash and
Bank records including hard and soft copy are cohesive, secure, updated and
organized.
Provide comprehensive Supplier Management to the Programme
suppliers including farmers, ensuring that these are adequately monitored,
documented, approved and timely paid.
· Ensure that the request
for Supplier Statements is done by 1st of every month where required.
· Ensure to reconcile the
supplier statements in the ERP by the 5th of every month with the supplier’s
records.
· Generate the ageing
analysis for Head of Finance and HR by the 5th of every month
· Ensure that complete and
correct documentation is available and attached to the Requisition Form ahead
of payment approval including the Delivery Notes, Invoices, GRNs, Contracts,
LPOs, as required.
· Review supplier cheques
and attach photocopy of signed cheques to the documentation
Provide Debtor Management to the Programme suppliers including
farmers, ensuring that these are adequately monitored, documented, approved and
timely paid.
· Ensure that Customer
Invoices are prepared and sent out timely to avoid delay in payment collection.
· Regularly follow up on
all slow payers to encourage payment.
· In the event of debtor
disputes, follow up on the payment of any undisputed amounts to maintain your
cash flow while you resolve the issue.
Requirements:
· Bachelor degree in area
of Project Management, Agriculture, Agricultural Economics and related areas
· A Master Degree in
related areas would be an added advantage
· At least four years of
experience managing projects that involve food security, farmer mobilization,
and community development is required.
· Knowledge in Monitoring,
Evaluation and Learning including the development and implementation of M,
E&L tools and systems is required.
· Knowledge of the
opportunities and challenges by famers in rural communities in Kenya is
preferred.
· Prior programme
coordination experience is preferred.
· Experience in Private Sector
is an advantage
· Experience managing
field team is preferred.
· Additional training in
Project Management and/or Monitoring and Evaluation is an added advantage
If you are up to the challenge, possess the necessary
qualifications and experience, kindly send your detailed CV quoting the job
title on the email subject “Programme Accountant” to: vacancies@jantakenya.com
