Records Management Officer – Grade KEPHIS 6 (4 positions) – Ref: VA/6/10/2022
a) Job specification
Duties and responsibilities:
- Preparing
indexes, classified descriptive lists, location guides and inventory lists;
- Coordinating
the receiving, sorting, opening and dispatching of mails or related
registers;
- Ensuring
security of information, documents, files and office equipment;
- Coordinating
maintenance of files, records and registry;
- Initiating
appraisal and disposal of files and documents;
- Advising
on care, preservation and control of records;
- Preparing
temporary value records for off-site storage;
- Creating
and maintaining databases for control and retrieval of records;
- Ensuring
pending correspondence and bring-ups are checked and appropriate action is
taken;
- Appraising
and disposing files and documents in liaison with National Archives and
Documentation Services;
- Ensuring
proper storage, custody and preservation of archives.
b) Person Specification
For appointment to this
grade, a candidate must have:
- Bachelor’s
Degree in any of the following field: Library and Information Science, or
Records and Information Technology or its equivalent qualification from a
recognized institution; and
- Meets
the provisions of the Chapter Six (6) of the Constitution of Kenya.
c) Skills
- Communication
skills
- Administrative
skills
- Organizational
skills
d) Competencies
- Ability
to work under pressure;
- Ability
to work independently and in a team;
- Ability
to multi-task and prioritize work;
- Experience
in document indexing;
- Demonstrated
experience in Filing; and
- Demonstrated
results in work performance
How to Apply
Interested and qualified
individuals are hereby invited to submit their application letter, Curriculum
Vitae, certified copies of the relevant certificates & transcripts and
National ID card to the Managing Director – KEPHIS by 15th November, 2022 at 5.00
p.m.
The applications can be
submitted in any of the
following ways;
- Hard
copy applications should be channeled to the address below, clearly
indicating the vacancy number on the envelop. The same can either be sent
by post or hand delivery to KEPHIS Headquarters at Oloolua Ridge, Karen;
- Soft
copy applications can be sent through applications@kephis.org
The vacancy number should
be clearly
indicated on the subject.
For detailed job
description, requirements and instructions on how to apply, please click here to
download.
All applications should
reach the Service not later than 15th November,
2022 at 5:00 pm. Only shortlisted
and successful candidates will be contacted. Canvassing in any form will lead
to automatic disqualification.
KEPHIS is an equal opportunity employer and selects candidates on
merit through fair and open competition from the widest range of eligible
candidates. Persons with disabilities are encouraged to apply.
PROF. THEOPHILUS M. MUTUI (PH.D)
MANAGING DIRECTOR