Job Title: Migration Assistant
Reporting to: Head of Section
Department: The Migration section
Number of positions: 1 position
Gross Salary Range: Competitive
Job Location: Nairobi, Kenya
Type of Contract: The employment is temporary for one year,
with a possibility of permanent position.
Employer’s Background
The Embassy of Sweden in
Nairobi represents Sweden in Kenya, Somalia, Seychelles, and Comoros. The
Embassy also represents Sweden in UNEP and UN-HABITAT.
The Embassy represents and
advances Swedish policies, interests, and values in political and economic
relations, development cooperation, trade, and investment promotion, in
cultural and information matters. It provides consular services to Swedish
nationals and migration services to non-nationals.
The Embassy of Sweden is
an equal opportunity employer and encourages all relevant applicants to apply
for the position regardless of age, gender, ethnicity, and personal background.
The Migration section is a
part of the Embassy of Sweden. The section is mainly responsible for receiving
and verifying applications for visa and residence permit, making decisions in
visa cases, conducting interviews with applicants, answering questions on
phone/email/mail/archiving among other things. A European Return Liaison
Officer is also part of the team, responsible for the return process of returns
from Europe to Kenya and Somalia. The Section is looking to expand its team
with two migration assistants, due to a regional responsibility for visa and
residence permit cases as well as the responsibility for the enhanced return
procedure from Europe to Kenya and Somalia. The suitable candidate should have
a good command of written and spoken English and Swahili. Other language skills
are considered as an advantage. The Embassy aims at gender balance among its
staff. The application process is open both for male and female applicants, but
we especially encourage male applicants.
Key Roles & Responsibility
- Handle
residence/student and work permit applications
- Conduct
interviews with applicants, including in English and Swahili.
- Handle
visa applications and follow instructions from decision-maker
- Handle
resettlement cases, including communication with IOM/UNCHR
- Verifying
documents
- Reply
to applicants´ queries, both in writing and over the phone
- Registration
and archiving
- Other
section duties, such as special assignments, required or decided by the head
of the section
Qualifications (all skills are required):
- Excellent
command of written and spoken English
- University
degree in relevant field, such as law or social science
- At
least two years relevant working
experience, in the field of law, combatting fraud or with visas/residence
permit or in similar areas deemed suitable by the employer. The experience
should not be older than 3 years.
- Documented
administrative competence and computer skills
Added advantages
- Skills
in other languages
- Experience
from work at other Embassies with migration-related duties
- Experience
from work at authorities handling migration or legal matters
Personal attributes:
- Team
player with a will to share knowledge and support colleagues – very important!
- Ability
to adjust and to change priorities and undertake multiple tasks
simultaneously
- Ability
to work under pressure
- Respect
for cultural diversity, with the ability to fit into a diverse team and to
establish networks
- Excellent
organization skills, strong oral and written communication skills
in English
- The
job requires a person who is fast-thinking, flexible, productive,
analytical and who has strong personal integrity.
How to Apply
Interested individuals are
invited to submit a 1-page Cover Letter, a CV, and a minimum of 3 professional
references to https://www.careers-page.com/gaprecruitment not later than Sunday
11th October 2022.
If you are not a citizen of Kenya, please attach a copy of your Kenyan work –
and residence permit.
All candidates must be
legally able to work and reside in Kenya with the correct visa/work permit
status, or demonstrate eligibility to obtain
the relevant permit. The responsibility lies on the successful candidate to
1. Obtain the
relevant permit,
2. Pay fees for the permit,
3. Make arrangements to
relocate &
4. Meet the costs of
relocation.
The Embassy of Sweden does
not sponsor visas/work permits. Work permits will not be arranged by the Embassy.
The terms and conditions for locally employed staff apply. The
employment will start with a minimum of 1 month probation.
Any form of canvassing will lead to automatic disqualification.
Only shortlisted candidate will be contacted. Neither Gap
Recruitment Services Limited nor the Embassy of Sweden
charge candidates for job placements.