Job Title: Administrative Assistant/ Social Secretary
Reporting to: Swedish Ambassador
to Somalia
Department: Embassy’s Somalia Section
Number of positions: 1
position
Gross Salary
Range: Competitive
Job Location: Nairobi,
Kenya
Placement: October – November
Type of
Contract: Permanent & Pensionable
Job Purpose: Our client the Embassy of
Sweden seeks to recruit an experienced administrative assistant to the Somalia
Section. Applicant must be fluent in both English and Somali languages.
Knowledge of the Swedish language is a merit. Positions requires strong
background in administrative work, organising events and managing calendars.
The position will also support travel logistics and visits and perform other
administrative tasks as assigned.
Employer’s Background
The Embassy of Sweden in
Nairobi represents Sweden in Kenya, Somalia, Seychelles and Comoros. The
Embassy also represents Sweden in UNEP and UN-HABITAT. The Embassy represents
and advances Swedish policies, interests and values in political and economic
relations, development cooperation, trade and investment promotion and cultural
and information matters. It provides consular services to Swedish nationals and
migration services to non-nationals.
Sweden has been active in
Somalia for over 20 years. Sweden’s engagement is led by the Swedish
Ambassador to Somalia and is implemented by an integrated “team Sweden” at the
Embassy’s Somalia Unit.
Reporting:
The Qualified
Administrative Assistant will be part of the Embassy’s Somalia Unit and will
have reporting duties to the Ambassador to Somalia and Head of Development
Cooperation Somalia. Duty station for this position is in Nairobi.
Key Roles &
Responsibility
- Booking appointments for the Ambassador and Head of
Development Cooperation
- Liaises with the Ambassador about events and
meetings and making follow-ups
- Manages guest lists and maintains contacts with
other Embassies/PAS
. Creating and Updating Diplomatic directory
- Support the Section’s travel logistics
- Provides support on protocol matters (such as note
verbal’s and permits)
- Assists in translation of documents into Somalia
language
- Monitoring Somali social media and news and alert
Head of Mission to issues of interest to Embassy
- Acting as translator for the Somalia Section if and
when needed
- Performs other admin tasks as may be required by the
Section
The above tasks are
performed in a team. The work requires close cooperation with all sections at
the embassy, as well as with external parties. Applicant would need to be
flexible in regards to working hours in order to accommodate Head of Mission
varied schedule.
Skills, Qualifications
& Experience
- Degree/diploma in administration, hospitality or
other field related to the post
- Minimum (5) five years of experience in
administrative work.
- Good drafting, writing and reporting skills with
strong attention to details
- Very good organizational and time management skills
and commitment to on-time delivery
- Fluent in English and Somalia, both written and
spoken
- Strong team working skills; understanding the need
to build and maintain contacts and networks within and outside the Embassy
- Punctual & Responsible
- Ability to work with social media
- Proficiency in basic MS Office programs: Word,
Outlook, Excel etc.
What to expect as an
employee?
- Medical Insurance + Pension benefits
- 28 days of annual leave
- Gym allowance
- Competitive remuneration
How to Apply
Interested and qualified
candidates to send their applications via Gap Recruitment Services Limited’s
online job portal https://www.careers-page.com/gaprecruitment latest by Friday 23rd September
2022.
Only shortlisted candidates
will be contacted.
Neither Gap Recruitment
Services Limited nor the Embassy of Sweden charges candidates for job
placements.
