Administrative Assistant, USAID Nuru ya Mtoto Project
Tracking Code
11758
Job Description
PATH is a global nonprofit dedicated to achieving health equity. With more than 40 years of experience forging multisector partnerships, and with expertise in science, economics, technology, advocacy, and dozens of other specialties, PATH develops and scales up innovative solutions to the world’s most pressing health challenges.
PATH is implementing a 5-year USAID Nuru Ya Mtoto (NYM) project, a
United States Agency for International Development (USAID) project that is
funded by the US President’s Emergency Plan for AIDS Relief (PEPFAR). The
overall purpose of the program is to increase access to and use of quality
county-led health and social services in select counties in Kenya. This is a
service delivery project at the county level, providing HIV care and treatment;
services to orphans and vulnerable children (OVC) and adolescents; and services
in the areas of family planning/reproductive, maternal, newborn, child and
adolescent health (FP/RMNCAH), nutrition, and water, sanitation and hygiene
(WASH).
The project supports County governments in attaining the
Sustainable Development Goals, which seek to attain the health and overall
well-being of men, women, children and adolescents. The planned activities will
enhance the capacity of county health and social services systems and
structures to provide care and support for people living with HIV (PLHIV), OVC
and their families, women, children and youth in a sustainable way. The strong
partnerships thus created will reduce dependence on foreign assistance while supporting
the Journey to Self-Reliance (J2SR).
Job Summary
PATH Kenya through USAID Nuru Ya Mtoto Project seeks to recruit an
Administrative Assistant who will provide general office administrative, and
facilities related support to the Kisumu office. The successful candidate and
will be responsible for maintaining internal and external correspondences,
electronic filing, maintenance staff records, office administration, tracking
and maintenance of the office supplies and equipment inventory and ensuring that
utilities bills and tracked and paid in time.
Job Responsibilities:
- Ensures that the office is closed and opened in
time, secure and always kept clean.
- Ensures that office equipment is working well and
report any malfunctions in a timely manner to the administrative officer
or his delegate.
- Maintains office supply inventories and may assist
in procurement activities.
- Tracks and ensures prompt payment of office and
other utility bills.
- Organizes and coordinates logistics for project
meetings and workshops.
- Coordinates mail management such as arranging for
post box pick-ups; sorting and distributing incoming mail; arranging for
outgoing mail including courier services
- Acts as a backup to the office Receptionist.
- Coordinate and support travel logistics including
venue and staff accommodation bookings
- Responsible for stationery and office supplies;
ensuring adequate and timely replenishment of supplies
- Support stores material receipts and issuance.
- Fill DA1 forms and ensure they are submitted to
USAID by due date. Follow up with vendors for prompt refund of paid VAT
Required Experience
- A minimum of a Diploma in Business Administration or
its equivalent.
- A least three years progressive hands-on experience
in a similar role, preferable in a busy NGO set up.
- Proven experience in managing a variety of office
functions.
- Good problem-solving skills.
- Ability to work in a team environment and
cross-cultural environment
- Good communication skills, both verbal and written.
- Ability to interpret and implement policies and
guidelines.
- Ability to recognize sensitive areas and maintain
confidentiality of information.
- Detail oriented, organized, self-motivated, and able
to work independently and under pressure
- Hands on experience with MS office suit/package.
How to Apply
Candidates must have legal authorization to
work in Kenya.
PATH is dedicated to building an
inclusive workforce where diversity is valued.