Integrated Projects Officer
Location: Tharaka
Reports to: Integrated Projects Senior Coordinator
The Role
The role of an Integrated Projects Officer (IPO) is to manage projects and sponsorship delivery at the Program Unit (PU), while ensuring a seamless integration and quality of both deliverables in line with the Country Strategy. The role will design, implement monitor and report on progress of project activities and sponsorship production in line with detailed implementation plan and sponsorship annual schedules.
The role is intended to manage partnerships (county government, national NGOs, corporate agencies etc.) and sustain a working relationship with sponsored families and local partners to deliver quality and timely sponsorship communications accompanied with a demonstrated participation of sponsored families and benefitting from the diverse projects supported in the PUs.Duties & Responsibilities
Planning, strategy and policy (10%)
- Ensure
sponsorship and program work directly contributes to the outcomes for
girls and young women are realised and that girls take lead in advocating
for their rights
- Design
and implement projects that are gender transformative and aligned to the
Country and Global strategies.
- Promote
children rights in sponsorship and ensure Plan’s policy on safeguarding
the rights of children and young people is adhered to by all associates.
- Build
relationship with relevant staff to ensure all logistics and procurement
processes are in conformity with Plan policies, procedures and standards
- Oversee
sponsor visits as per Plan International policies.
- Facilitate
consultation, participation and feedback to the community in relation to
Plan programs and policies.
Programme and project design, implementation, reporting
and influencing (30%)
- Promote
participation of children, girls and communities in project cycle to
explore and challenge gender norms.
- Ensure
sponsored families and community participation in the project design,
planning and implementation.
- Contribute
to resilient responsive interventions through needs assessment analysis
and stakeholder engagement.
- Influence
stakeholders to address the varied and complex root causes of the issues
that impact girls’ lives.
- Facilitate
access to relevant and accurate information on the projects to sponsored
families, government officers and other community stakeholders
- Contribute
to gender sensitive responses/intervention through continuous data
collection during project implementation.
- Consolidate/write
project periodic reports in line with the laid down donor requirements and
Plan standards.
Working in Partnership and resource mobilisation (10%)
- Continued
participation on flagged business development calls by providing necessary
information to qualify proposals.
- Management
of partners to effectively support sponsorship processes and program
delivery. Track and monitor contractual obligations of all partners. This
includes ensuring compliance to child sponsorship commitments and
achievement of KPIs.
- Facilitate
authentic community led beneficiary targeting processes and reporting on
interventions being undertaken.
- Uphold
the principles of Building Better Partnerships
- Enhance
effective data storage of child sponsorship documents at field level.
- Facilitate
consultation, participation and feedback to sponsored families in relation
to Plan programs and policies.
- Engage
and maintain cordial stakeholder relationships throughout the project
cycle for effective project delivery and achievement of sponsorship
commitments.
- Maintain
a high level of external communication and contact at the community and
county levels. This is to facilitate the implementation of the project and
sponsorship activities effectively.
- Build
and strengthen working relations with local structures (local
administration, schools among others) and ensure their participation and
support to child sponsorship and other program activities.
- Engage
and influence different technical working groups at sub-county level
Quality improvement and standards (15%)
- Deliver
timely and quality child sponsorship communications/products as per
monthly and quarterly production schedules.
- Operationalise
procedures of data quality assurance during collection and submission of
child sponsorship communications.
- Ensure
each sponsored child is tracked on yearly basis (to check on their
wellbeing, education and health) and submit reports on quarterly basis.
- Monitor
and evaluate performance of child sponsorship partners as per signed
agreements.
- Work
with the Program team and the M&E team in documenting project
achievements and lessons learnt.
- Facilitate
and coordinate joint reflection sessions with sponsored families,
communities and other stakeholders to inform programming/improve on
quality of interventions.
Financial Responsibility (10%)
- Develop
monthly activities and budget plans as per approved work plan and ensure
all activities are on track with appropriate scheduling, quality and
timelines.
- Monitor
expenditures by interventions and ensure compliance with approved budget.
- Review
expenditure reports on a monthly basis.
Risk Management (5%)
- Develop
risk assessments for all projects & sponsorship and put in place
mechanisms to mitigate/manage the risks during the implementation phase.
- Continually
manage all safeguarding risks in both program and sponsorship.
Capability building and People Management (10%)
- Assess
local partners’ capacity gaps in delivery of program and sponsorship work
and develop capacity building plans for mutual development.
- Internally
resources and establish external linkages/referral for capacity
development of the local partners
- Build
the capacity of local partners, sponsored families and community
volunteers on child sponsorship policies and guidelines.
- Work
closely with the sponsorship partners to ensure adequately skilled
volunteers are recruited and performance managed as per monthly set
targets.
- Contribute
to documentation and sharing of best practices with all stakeholders
Other duties (5%)
- As
assigned by the supervisor
Safeguarding Children and Young People (Safeguarding) and Gender
Equality and Inclusion (GEI) (5%)
- Understands
and puts into practice the responsibilities under Safeguarding and GEI
policies and Plan International’s Code of Conduct (CoC), ensuring that
concerns are reported and managed in accordance with the appropriate
procedures.
- Leads
the orientation of programme staff to ensure that they are properly
inducted on and understands their role in upholding Plan International’s
safeguarding and GEI policies;
- Ensures
that Plan International’s global policies for Safeguarding Children and
Young People and Gender Equality and Inclusion are fully embedded in
project design, during implementation and as principles applied in
day-to-day work of Programme team;
- Ensures
that Plan Kenya contributes to Plan International’s global efforts to
ensure safeguarding and GEI, including making sure that relevant reporting
and data are submitted.
Technical expertise, skills and knowledge
Qualifications/
experience essential:
- A
Bachelor’s degree in Social Sciences or Development Studies.
- At
least 3 years’ experience in project management in various thematic
areas/child sponsorship programming and disaster risk management.
- Demonstrable
experience designing and managing gender transformative projects
- At
least 2 years’ experience managing partners
- Hold
personal values, ethics and attitudes which are in alignment with the
principles of the Plan’s
- Motorcycle
riding skills and experience
Qualifications/
experience desirable:
- Strong
report writing skills
- Community
facilitation, networking, partnership development and management skills
- Good
communication, negotiation and advocacy skills
- Good
interpersonal, relationship and team working
- Conflict
Management skills
- Experience
in humanitarian programming
- Experience
in program phase out management
How to Apply
Closing Date: 9th September 2022
We want Plan International to reflect the diversity of the
communities we work with, offering equal opportunities to everyone regardless
of age, disability, gender reassignment, marriage and civil partnership,
pregnancy and maternity, race, religion or belief, sex or sexual orientation.
