PROJECT ACCOUNTS ASSISTANT TWO (2) POSITIONS) -C-HERP
Terms of Service: 18-Month
contract
Station: Nairobi
Job and Appointment Specifications for Project Accounting
Assistant
The main role of the
accounting assistants will be to support the Project Accountant by performing
clerical tasks.
This including processing and recording transactions, preparing reports and budgets, fact checking, filing, and other duties, as needed.
Understand basic
accounting principles and proficient with computers and software, such as MS
Excel.
Should be trustworthy,
efficient, and organized.
Key Responsibilities of the Assistant Project Accountant
include, but are not limited to: –
- Preparation,
Review and filing of payroll and payroll documents including Payslip
generation and statutory deductions submissions to the respective bodies
(NHIF, NSSF, PAYE, HELB) monthly for all the contracted project staff.
- Liaising
with Project Accountants in on all the financial matters.
- Collecting
and consolidating the financial statements from the project on quarterly
basis.
- Prepare
periodic statements of expenditure (SOE) reports and fund replenishment
requests, carefully checking and inspecting all supporting documents.
- In collaboration with Project
implementing entities, to prepare quarterly and annual financial reports
in the standard format(s) included in annex I on Financial Management
Procedures.
- In consultation PM and Project
Accountant, to oversee the establishment and proper maintenance of
accounts system in all the counties in accordance with the PFM and
financial regulations and procedures of the NT.
- Support
the PMT in the facilitation of internal and external financial audits at
the counties
- Other
project-related responsibilities as may be assigned by the Project Manager.
Requirements:
- Knowledge of basic bookkeeping
procedures
- Familiarity
with finance regulations
- Good
analytical skills and the ability to spot numerical errors
- Hands-on
experience with MS Excel
- Organization
skills, Good Communication skills, fluency in required in English and
great interpersonal skills
- Ability
to handle sensitive, confidential information.
- Must
have Minimum of CPA 2 and Bachelor’s degree in a relevant accounting field
- Previous
engagement with Project is an added advantage.
Reporting/Delivery Schedule
- Reporting
will be to the Project Accountant but directly answerable to the Project
Manager
Deliverable Contents Timeline for Submission
Delivery schedules will
be as below:
- Monthly
preparation, Review and filing of payroll and payroll documents for all
CHERP Project contracted staff Generated pay slips for all CHERP
contracted staff showing gross and net after all statutory deduction
Monthly reports by 5th of every month
- Quarterly Consolidated County
Financial statements for CHERP Disbursements to beneficiary entities,
County cash flow and balances at the end of every quarter
Reports to be submitted at the end of every quarter
- Consolidated
Statements of Expenditure (SOE) for CHERP within the stipulated period
Reports to be submitted at the end of every quarter
- Consolidated
Annual Project Financial reports, financial statements to include CHERP
Disbursements, cash flow and balances at the end of every financial year
Reports to be submitted at the end of every financial year
Note: The best two project accounts assistants will be selected
based on qualifications and relevant experience.
How to Apply
The terms of reference
on the posts can be accessed on the Ministry’s website www.health.go.ke and the Public Procurement Information
Portal http://www.tenders.go.ke
Applications should include the following; Cover letter and
current CV with names and telephone contacts, Copies of academic and
professional certificates, Photocopy of ID and Testimonials/Recommendations.
Interested and qualified persons are required to make their applications ONLINE
through the Ministry’s Email Address: cherproject@health.go.ke. so
as to reach the Ministry on or before 24th August, 2022 11:00 am.
PRINCIPAL SECRETARY
MINISTRY OF HEALTH
