Job Title: Executive Secretary
Department: General
Administration
Reporting to: CEO
About us
Our vision is to make
electric mobility more accessible to a broader market by making the technology
more cost-efficient and simplifying deployment. Roam focuses on mass transit
products, such as electric motorcycles used for taxi and delivery as well as
electric buses in a public transport setting.
About the role:
We are looking for an
Executive Secretary who is highly skilled and professional to support our
senior management specifically working with the CEO. They will be responsible
for conducting research, managing schedules, tracking and following up on
executive decisions, and providing efficient and effective administrative
support.
This is an extremely
exciting role at the center of the company with the brief to enable management
and senior decision makers to scale their impact and execution of Roam’s
world-changing products. The role touches many different departments and has
the possibility to grow in many directions.
They should be a highly
skilled professional who supports executives or management in an administrative
capacity.
Key Duties and
responsibilities
- Performing accurate research and analysis.
- Coordinating arrangements, meetings, and/or
conferences as assigned.
- Taking dictation and writing correspondence.
- Compiling, proofreading, and revising drafts of
documents and reports.
- Daily record keeping and filing of documents.
- Preparing reports, presentations, and
correspondence accurately and swiftly.
- Creating and organizing information, and
generating reference tools for easy use.
- Answering and screening telephone calls, and
responding to emails, messages, and other correspondence.
- Operating and maintaining office equipment.
- Managing a busy calendar, meeting coordination,
and travel arrangements.
- Professionally greeting and receiving guests and
clients.
- Ensuring efficient and effective administrative
information and assistance.
Qualifications and
experience
- Degree in business administration (desirable).
- Certificate in business administration or related
(essential).
- Must have at least 3 years of experience in a
similar role
- Must be a methodical thinker with detailed research
proficiencies.
- Must have understanding of clerical and
secretarial principles.
- Fantastic organizational skills and
detail-oriented.
- Ability to work under pressure and meet deadlines.
- Brilliant written and verbal communication skills.
- Proficient in all office (word processing,
spreadsheet, presentation) software both online and offline and business
communication software.
Career Level: Mid Level
Education: Bachelor’s Degree/
Diploma Certificate
How to Apply
Location: Nairobi, Kenya
Deadline: 18th August 2022
We aim to contact all
our applicants, but due to high volumes of applications only shortlisted
candidates are contacted. If you do not hear from us within two weeks your
application has not been successful on this occasion. This does not mean you will
not be considered for future roles so please keep an eye on our job board and
apply for positions that match your skills and experience.