Executive Assistant
Power Shift Africa (PSA)
is a Nairobi-based think tank providing cutting edge analysis, solution-focused
policy, and responsive media engagement from an African perspective, both
within the continent and internationally.
PSA’s mission is to mobilise climate action in Africa, catalyse and support impactful African networks and institutions, and amplify civil society and expert voices on the international stage.
We are looking forward
to recruiting a professional Executive Assistant who will serve a
critical role in an organisation by assisting key executives with scheduling,
organization and administrative tasks to support the Power Shift Africa’s
Director and operations coordination for the organisation.
The Executive Assistant
will filter and attend to the day-to-day functions that are part of the
executive’s role so that the executive can focus on the high-level leadership
and strategy functions.
Duties and
Responsibilities:
Support to the Director
- Manage the Director’s calendar and set up
meetings, including scheduling, sending reminders;
- Coordinate travel arrangements and
accommodation for the Director and prepare expense reports;
- Screen and direct communication to the Director’s
office;
- Administrative assistance (drafting reports and
communication for the Director’s office)
- Records management (organizing and maintaining
accurate records)
- General support as needed.
To support
organisational operations
- Assisting with the management of daily operational
activities;
- Performing administrative tasks, such as taking
notes in meetings, making travel arrangements, answering phones,
scheduling meetings, etc;
- Assist in managing PSA email lists, and format
information for internal communication – memos, emails, presentations,
reports;
- Assisting in planning and organising conferences,
and events logistics;
- Preparing and maintaining operations documents and
reports;
- Arranging and assisting with the onboarding of new
employees, staff training, and employee engagement activities;
- Assisting with project management by creating
assignments, tracking progress, and resolving issues;
- Managing office supplies and the maintenance of
office equipment and general support for organizational development.
Requirements and
skills
- Work experience as an Executive Assistant,
Personal Assistant or similar role
- Experience in office management or an
administrative role.
- Ability to manage multiple assignments
- Outstanding organizational skills
- Excellent communications and people management
skills
- Discretion and confidentiality
- Time management and ability to meet deadlines
- Proactivity and self-direction
Salary
The Executive Assistant
role is a full-time position and will receive a competitive salary commensurate
with experience, network, qualifications, and based on the local cost of living
depending on location.
Hiring Values
Power Shift Africa aims
to be an employer that attracts and retains Africa’s best and brightest talents
to work toward a better future for our continent. PSA highly values diversity
in our teams and strives to provide a safe and empowering organizational
culture. Africans from all backgrounds, identities, and life experiences are
welcomed and encouraged to apply. Applicants from minority and/or and
historically or currently oppressed groups are especially welcomed.
How to Apply
Interested applicants
should submit a cover letter and a resume/CV (maximum 2-pages per document) in
the boxes provided below. Applications close at midnight EAT on 22nd July, 2022.
Applicants may be
interviewed on a rolling basis and thus the positions may be filled before the
deadline should suitable candidates have applied.
