Assistant Office Administrator (1 Position) EPRA Job Grade 8 (Permanent & Pensionable) – Ref: VA/54/6/2022
Duties and
Responsibilities
- Responsible for the overall day to day
management/administration of the office of the functional head;
- Booking the meeting room for meetings and making
hospitality arrangements as may be required;
- Sending out notices for meeting and following up
to confirm receipt;
- Ensuring that the meeting venues are well
organized;
- Managing and maintain the office diary and
schedule of appointments for the immediate supervisor;
- Providing secretarial services for the functional
area;
- Maintaining records of outgoing letters,
correspondences, documents and records; monitor, screen, respond to and distribute
incoming communication.
- Preparing and editing correspondence,
communications, presentations and other documents.
- Organizing international travel as may be required
from time to time;
- Answer and screen calls directed to the
directorate/ department/division
Qualifications
- A Diploma in Secretarial Studies from the Kenya
National Examinations Council (KNEC) or equivalent qualifications from a
recognized institution; OR
- The following qualifications from the Kenya
National Examinations Council:
- Typewriting III (50
w.p.m.)/Computerized Document Processing III;
- Shorthand III (100 w.p.m);
- Business English III/Communication III;
- Office Practice III;
- Commerce II;
- Office Management III/Office Administration and
Management III;
- Secretarial Duties II;
- Proficiency in computer application skills;
- Demonstrated results in work performance; and
- Fulfilled the requirements of Chapter Six of the
Constitution.
How to Apply
Mandatory Requirements
for all Positions
Applicants MUST provide
the following documents on application:
- A Signed application letter;
- A detailed Curriculum Vitae indicating their
current and previous employers, positions held, current and expected
salary, level of education and names of at least three professional
referees, two of which must be working in the current organization;
- Copies of academic and professional certificates;
- Copy of Birth Certificate; and
- Copy of National Identification Card.
Interested and qualified
individuals are required to submit their applications through email Recruitment22@epra.go.ke not later than 5.00 p.m. on 31st July 2022,
addressed to the undersigned:
The Director General,
Energy & Petroleum
Regulatory Authority (EPRA),
P.O Box 42681 – 00100,
Nairobi.
EPRA is an equal opportunity
employer. Youth, female candidates, Persons with Disability (PWD) and
marginalized are strongly encouraged to apply.
ONLY
SHORTLISTED CANDIDATES WILL BE CONTACTED.
Shortlisted candidates
will be required to avail original and copy of application letter, Curriculum
Vitae; certified copies of the relevant academic and professional certificates;
national identity card; birth certificate and valid clearance certificates from
KRA; HELB; EACC; Credit Reference Bureau and Kenya Police as per chapter six of
the Constitution during the interview.