Programme Administrative Assistant
Regional office of
Eastern and Southern Africa/Nairobi/Programmes
Responsibilities
Under the supervision of
the Programme Manager, the Programme Administrative Assistant will be
responsible for the following duties.
- Provides assistance in support of planning
and implementation activities/processes for the programme
- Assists in the preparation and analysis of partner
applications; reviews and, ensuring that requisite information is included
and justified in terms of proposed activities; propose adjustments as
necessary in collaboration with the programme officers
- Assist with logistical and administrative
arrangements relating to the implementation of programme activities,
including, making travel arrangements; identifying and booking activity
venues; communication with and necessary administrative support to
resource persons, participants and partners; preparing, sourcing and
ordering equipment and materials; collecting and filing activity
documentation; and preparing and summarising information for reports
- Drafts programme/project summaries, coordinates
review and clearance process
- Periodic travel to programme activity sites to
facilitate the implementation of programme activities
- Contributes to the preparation of input for the
implementation of programme support tools
- Provides support to upkeep and further
enhancements of existing programme support, administrative management and
reporting tools
- Plan and implement activities as outlined in
approved work plans, including developing terms of reference and
agreements; developing agendas and materials; securing resource persons
and other necessary inputs for activities; making necessary logistical
arrangements (travel, accommodation, etc.); and coordinating completion of
activity deliverables
- Performs other duties as assigned by the line
Manager
Qualifications
Qualifications required
- Relevant academic degree in project management,
international development, administration, social sciences, or equivalent
qualifications
- A minimum of 3 years work experience, with a
proven track record of significant achievement in programme/project
administration and management in the development sector
- Strong analytical and writing skills
- Strong administrative, organisational,
communication and interpersonal skills
- Fluency in English
- Supportive of a learning organisation with a
strong willingness to share knowledge
- Strong supportive and service-minded attitude as
well as a high sense of responsibility and commitment with strong
attention to detail
- Experience working with a range of individuals
from various professional, educational, and cultural backgrounds
- Proven ability to think analytically,
strategically, and with agility to translate ideas and insights into
action
- Demonstrated organizational skills, and the
ability to manage multiple tasks simultaneously, while meeting deadlines
- Excellent ability to express oneself orally and in
writing in English.
This position is offered
for an initial three years with three months probationary period, starting as
soon as possible. The position is located at ForumCiv’s office in Nairobi. Duty
travels are part of the position.
How to Apply
ForumCiv is working for
equal opportunities for all. We encourage qualified applicants regardless of
gender, age, sexual orientation, functional ability or ethnic and religious
affiliation to apply for the position.
Candidates should submit
an application job.hubesa@forumciv.org in English,
consisting of CV (max 3 pages) and Cover Letter (max 1 pages) including summary
of your key qualifications and relevant work experience for the position as
Programme Administrative Assistant. In addition, kindly indicate your current
and expected salary in KES. per month. The email subject should read “Programme
Administrative Assistant”.
Closing date for
receiving the applications will be Monday July
18, 2022.
