Position: Protocol and Liaison Assistant
Industry: Banking
Location: Nairobi
Our client a Multilateral Development Bank, is seeking to recruit a Protocol and Liaison Assistant. The successful candidate will be responsible for assisting in providing protocol facilitation during high-level visits, monitoring relations with the host country and the management of the relations with diplomatic missions as well as the assisting in the management of the Bank’s ceremonies and events, as well as the immunities, privileges and exemptions extended to the Regional Office and staff.
Responsibilities
- Assist in carrying out the work programme of the
Protocol Unit.
- Assist in processing Notification of Arrival
documentation, diplomatic identity cards, driving licenses, PIN numbers;
work permit exemption and dependent passes and renewal of the same; duty
free imports, registration and deregistration of motor vehicles, VAT
exemptions, and airport passes.
- Drafting correspondence, Note Verbales, letters,
and reports upon request.
- Registering new staff and updating staff data in
the Ministry of Foreign Affairs Integrated Protocol Management Information
System (IPMIS).
- Maintaining the records of all Bank and staff
vehicles, number plates and logbooks, the transfer and disposal of
vehicles.
- Assist in maintaining flags, emblems and pennants
of the Bank are well maintained.
- Provide protocol support at ceremonies and events
organized or co-organized by the Bank.
- Undertake airport arrival and departure
formalities and assist official delegations and guests of the Bank at the
Airport.
- Perform any other tasks as may be assigned.
Qualifications
- Hold at least a Bachelor’s Degree in Diplomacy,
Law, International Relations, Political Science, Public Administration or
other related discipline.
- A minimum of three (3) years working experience
with diplomatic missions and/or international organizations or similar
role in government is required.
- Practical experience in areas related to
diplomatic accreditation, duty-free, VAT exemption, vehicle registration
and driving license processing in a diplomatic setting is required.
- Experience with e-government systems such as
IPMIS, NTSA/TIMS, eFNS, e-Visa and iTax is desirable.
- Strong written and verbal communication skills in
English. Knowledge of French will be considered as an advantage.
- Competence in the use of standard software used in
the Bank (Outlook, Word, Excel, PowerPoint). Knowledge of SAP desirable.
Terms of Employment
3 months contract
renewal based on performance, continued work needs and budget availability.
How to Apply
To apply send your CV
to: recruit@flexi-personnel.com or Flexi Personnel ATS latest
by 24th June
2022. Indicate Protocol
and Liaison Assistant on the email subject for easier
retrieval and placement.NB: Flexi Personnel does not charge candidates for job
placement