Senior Donor Accountant
Job Title: Senior Donor
Accountant, Somalia Programme
Reports to: Country Financial
Controller (CFC), Somalia Programme
Liaises with: Internally – Country
Management Team, Programme Coordinators/Managers, Finance team in Mogadishu,
Hargeisa & Nairobi, and Logistics team.
Externally – Partners’ staff and management.
Job Location: Nairobi with regular
travel to Programme locations in Somalia & Somaliland (Candidates must be
legally entitled to work in Kenya at the time of application – National
Position)
Contract Details: Fixed Term One (1)
Year Contract, subject to availability of funds and performance
Job Summary:
As a Senior Donor
Accountant focusing on donor grants management, the jobholder will be
responsible for ensuring that donor budgets and reports are prepared, reviewed
and submitted timely. The incumbent will work closely with the grant
owners/budget holders to ensure donor reports are accurate and in line with the
approved budgets. He/She will play a key role in ensuring compliance with
relevant donor rules and regulations, provide support during budget preparation
and subsequent budget revisions.
Main duties &
Responsibilities:
Donor Grant Management
& Financial Reporting
- Assist the CFC with the management of donor funds
and timely production of donor reports, quarterly and annual financial
reports for Dublin.
- Maintain donor-reporting schedule for all grants
to ensure timely reporting.
- Support grant owners/budget holders during
preparation of donor and organizational budgets; ensuring compliance with
donor rules and regulations and ensuring that proposal budget and reports
are submitted in the correct format.
- Prepare monthly donor expenditure report using the
appropriate financial reporting template by taking into account donor
requirements.
- Follow up on income receivable from Donors or
Consortium leads for the grants assigned to.
- Undertake periodic joint review of donor reports
with budget holders based on agreed upon arrangements where any Under/Over
utilization will be justified and corrective measures in consultation with
the CFC are taken.
- Carry-out monthly expenditure tracking for staff
& support costs relating to grants assigned to you.
- Hold monthly finance buddy meeting with the
relevant programme teams for the grants assigned to you.
- With the approval of the CFC, undertake periodic
field visits and ensure finance and non-finance staff are trained on
Concern and donors financial management procedures Where Concern Somalia
is a lead agency in a consortium, consolidate consortium/ reports and
budgets on the donor reporting template.
- Participate in donor expenditure verifications and
monitoring.
- Represent finance in new proposal/budget
development process, donor funded workshops and meetings.
- Develop and maintain complete donor files
consisting donor contract agreements, reports (narrative and financial),
correspondences etc. both in hard and soft copies.
- Ensure continuous communication with budget
holders, Finance staff and Partner staff is maintained at every level of
grant management.
Organization Budget
Revisions
- Assist the budget holders to complete the budget
templates taking into account that correct budget codes and code
categories are used.
Others
- Adhere to and promote the standards outlined in
the Concern Code of Conduct and associated policies to their team,
beneficiaries, and be committed to providing a safe working environment.
- Participating and contributing towards Concern’s
emergency response, as and when necessary.
- Take all possible measure to meet Core
Humanitarian Standards (CHS).
- Any other duties as assigned by the Line Manager.
Education,
Qualifications & Experience Required:
- Qualified Accountants (ACCA/CPA or equivalent)
- A degree in Commerce, Finance, Accounting or
related field
- At least five (5) years’ experience in financial
and grants management in an INGO with at least three (3) years’ experience
in a senior position.
- Knowledge of International donors’ (e.g. DFID,
ECHO, EU, IA, USAID/OFDA, UNICEF, World Bank etc.) rules and standard
tools for budgeting, spending and reporting.
- Familiar with government policies and regulations
on taxation, etc.
- Proven financial management skills – excellent
project management, accounting and expenditure verification attention to
detail
- Experience on Accounting systems of INGOs
- Prior working experience in Somalia and context
knowledge would be an advantage.
- Advance knowledge and experience of using Excel is
MUST
Skills and behaviours
- Interpersonal, networking and negotiating skills
- Diplomacy and tact
- Team Building skills, specifically communication,
collaboration, listening, sharing, respect
- Analytical, problem solving
- Flexible, adaptable and patient
- Ability to organize and prioritize workload and
work independently
- Good team player and capable of working with
multicultural team.
- Alertness and vigilance to potential breaches in
compliance
Competencies
- Aware of self and adapts and uses abilities to
work well with others.
- Systematically develops plans, makes clear,
informed and timely decisions.
- Acts to inspire others, supports them to achieve
excellent results.
- Engages with others inside and outside the
organisation, gathers and shares a wider knowledge of issues relevant to
Concern’s work
- Focused on continual improvement; seeks out,
develops and successfully implements new ideas
How to apply
Interested candidates,
who meet the above requirements, should send a detailed CV with three referees
and Cover Letter Only to nairobi.hr@concern.net with the subject of the email as “Senior Donor Accountant ’’
on or before Friday,
17th June 2022 “. Only short-listed candidates will be
contacted for an interview.
Concern Worldwide is an
equal opportunity employer and does not charge a fee at any stage of the
recruitment process (for application, written test, interview, training,
medical examination etc.) nor act through recruitment agents. This is
applicable for all opportunities including staff and interns.
