Administrative Assistant
OVERALL RESPONSIBILITY
Administrative Assistant
1 provides administrative support to Nairobi Regional Hub/Regional Resource
Network.
Duties & Responsibilities
- Updates
and retrieves data in/from specialized tools and databases;
- Creates
and maintains paper or electronic files up to date;
- Updates
the timeline, tables and charts, schedule and other tools and ensures
invoices are followed up on;
- Prepares
for meetings by setting up rooms and materials, including technical set up
for conference calls, presentations and video conferences;
- Manages
internal and external contacts of the Nairobi Regional hub and ensures
updating of contacts register;
- Manages
the agenda of Head of Regional Affairs;
- Manages
the agenda of Deputy Regional Director of Movement;
- Drafts
minutes of meetings at the request of the Nairobi Regional hub and ensures
follow up of action points;
- Filters
and prioritizes oral and written requests addressed to the Nairobi
Regional hub;
- Drafts
informal and formal correspondence, edits and ensures proper formatting of
correspondence, reports and other documents; monitors and respects the
visual identity of the ICRC;
- Monitors,
checks and controls documents addressed to the Nairobi Regional hub;
- Prepares
files on specific thematic upon request of colleagues from the Nairobi
Regional hub;
- Performs
the administrative tasks for the Nairobi Regional hub (photocopies,
mailings, diplomatic pouches for ICRC Head Quarters, etc.);
- Updates
management tools of the Nairobi Regional hub (contact lists, Calendar of
movements, presentation table).
Qualifications
- Minimum
Diploma in Business Management; Office Management or equivalent training;
- Minimum
3-4 years experience in a similar position;
- Excellent
command of written and spoken English, other language an asset;
- Advanced
computer skills, including Microsoft Office suite.
How to Apply
The interested
candidates should fill up a form by clicking the link below on or before 18th
June 2022 at 4:30 pm then submit their CV, motivation
letter, including references details, supporting documents (Certificates,
Diplomas, Degree etc) and current and expected remuneration to
ICRC Nairobi Delegation, HR Department via the email address provided below:
– E-mail: nai_hrrec_services@icrc.org
The reference Administrative Assistant must be stated in the
application to be valid. If you do not fill out the required information as per the
link provided or clearly state the position for which you are applying and
attach the required certificates & other supporting documents, your
application may not be considered. Only shortlisted candidates will be
contacted.
Applicants must have the permanent right to work in Kenya.
ICRC does not charge a fee at any stage of the recruitment
process. All applications are free for all candidates and no one
should require any payment or compensation during the recruitment process. May
the candidate be asked for any fee, he/she must report to ICRC HR Department
through the recruitment contact.