Admin Officer
Vacancy No.
CGHR/290/05/22
Qualifications
- Bachelor’s Degree in Business Administration/
Accounting/ Finance or equivalent qualification from a recognized
institution.
- Knowledge of administrative, budgetary, financial,
and human resources policies and procedures.
- Have proficiency in computer applications.
Key Skills and Competencies
- Strong communication and reporting skills
- Good interpersonal, decision making and analytical
skills.
- Team player
- Excellent personnel and financial management
skills
- Strong organizational, office and time management
skills
- Ability to multi-task and take initiatives with
minimal supervision.
- Proficiency in use of computer packages such as
Excel, MS-Word, and QuickBooks
- Ability to work with minimal supervision, within
strict deadlines and flexibility to ad-hoc schedules
- Ability to manage complex assignments, plan, and
monitor budget expenditures.
- Previous Internship experience within the Malaria
Branch will be an added advantage.
Major Duties and
Responsibilities
- Work with finance on activities related to budgets
for new funding, project/project preparation and submissions, progress
reports, developing and planning budgets for each project strategic
- area and assists in forecasting future resource
needs.
- Track expenditure and prepare timely reports for
submission to Project Manager, PIs, Partners and Donors
- Review financial and administrative vouchers and
monitor MPESA payments.
- Recommend approvals of project operating invoices
and vouchers for payment.
- Liaise with finance to ensure funds are available
before processing LPOs and with relevant departments to ensure Request for
Purchases is completed for timely procurement and delivery of project
supplies.
- Maintain an inventory register and conduct
unannounced inventories inspection to ensure all assets are available and
maintained per schedule.
- Manage office transport, track vehicle and
motorbike expenses and highlight concerns
- Liaise with Human Resource on hiring and
orientation of project staff.
- Manage timesheet tracker per project and maintain
leave schedules.
- Coordinate archiving of branch files.
- Coordinate branch meetings and take minutes.
- Facilitate processing of travel requisitions.
- Coordinate clearance of visitors to the branch and
liaise with relevant departments for clearance, work permits, hotel
reservations, ground transportation and office space.
- Prepare welcome packet for visiting scientists.
- Generating reports on operations, maintenance, and
utilization
- Any other related duties as may be assigned from
time to time by the immediate supervisor
Terms of Employment: Contract for 1
year. Probation period for the first 3 months.
How to Apply
Applications should
include the following:
- Letter of Application (indicate vacancy number)
- Current Curriculum Vitae with telephone number and
e-mail address.
- Letters of reference from 2 referees.
- Copies of Certificates and transcripts
Apply to
Deputy Director,
CGHR,
P.O. Box
1578-40100,
Kisumu
not later than June 23,
2022. The subject in the vacancy header should be the vacancy number.
