Executive Secretary Supervisor
Job Summary
To perform diversified
high level administrative and secretarial support functions.
Responsibilities
- Perform
administrative tasks including drafting and proof reading letters, memos,
reports, and other documents.
- Receive
incoming communication or memos on behalf of senior staff, review content,
determine importance, and summarize and/or distribute contents to
appropriate staff.
- Manage
multiple or complex calendars for meetings, appointments, travel and other
official commitments.
- Make
travel and accommodation arrangements for executives.
- Answer
and screen telephone calls, and respond to emails, messages and other
correspondence.
- Professionally
facilitate guests and/or clients.
- Performs
office tasks including office management, maintaining records, ordering
supplies etc.
- Performs
other related duties as assigned.
Education requirements
- Bachelor’s
degree in Business Administration or related disciplines from a recognized
university.
- Training
in computer and/or office administration will be an added advantage.
Related Job Experience
- At
least 4 years’ experience in executive secretary and/or related role.
- Must
be proficient in Ms Office with excellent typing skills.
Competencies Required
- Professional
writing capabilities, including emails, memos, letters and other
industry-related reports, documents and correspondence.
- Excellent
time management and organization skills, especially the ability to
prioritize and multitask
- Effective
and professional communication abilities, including being able to
communicate with all levels of employees and clients or guests.
- Ability
to work flexibly and independently, set priorities, work simultaneously on
numerous tasks, use good judgement and initiative, and meet/exceed
deadlines.
- Proficiency
with computer systems, including experience with office management systems
and Microsoft Office suite.
Person Specifications
- Proactive
and results oriented individual.
- Must
be a person of integrity.
- Resilient,
focused and able to work under pressure.
- Motivated,
dynamic and dedicated team player.
- Able
to type minimum of 50 words per minute.
How to Apply