Finance Assistant
Job Details
Description
The Finance Assistant
(FA) will provide support to the Finance team. This support will include
treasury functions, accounts payable and processing of payments in accordance
with AWF’s policies and procedures. The Finance Assistant will also provide
support in Audit, filling and archival practices. The position reports to
Finance Officer
Responsibilities
Finance duties:
- Accounts
Payable
- Monitor
accounts payables email queue on a daily basis.
- Review
and post all invoices in a timely manner ensuring all the appropriate
supporting documents are attached in the system and in accordance with AWF
financial policy and procedures.
- Receive
and Reconcile supplier statements with vendor account on a monthly basis
and respond to vendor queries on a timely manner.
- Support
with reconciliation of accounts payable
- Cash
and Bank:
- Daily
posting of bank transactions in the Accounting System accurately
- On
monthly basis, Reconcile and post assigned Bank Reconciliations in the
Accounting System
- Deposit
of cash and checks to appropriate bank accounts
- Processing
of vendor payments using current AWF online banking Straight to Bank (S2B)
platform and Write checks on a regular basis as per the system due dates
in accordance with the Donor and AWF regulations
- Support
process invoices and initiate payments for offices without finance staff.
- Monitor
AWF bank account activity and ensure adequate cash balance to support
smooth operations;
- Payroll
payables
- Support
payroll function to post all payroll deductions within the set deadlines.
- Ensure
payments of the payroll deductions is done and GL accounts cleared
- Ensure
evidence of payment of the Payroll deductions are filed
- Reconcile
and ensure no outstanding balances older than one month
- Month
End Close Process:
- Support
the supervisor with the monthly close out process by other assigned
finance monthly tasks are completed as per set deadlines
- Support
line manager in review of Accounts Payable report to confirm correct
month end balances, cleanup thereof
- Ensure
all invoice reviews and postings are completed as per set deadlines
- Confirm
all Vendors are in the correct AP group
- Maintain
a complete filing system for all bank and petty cash reconciliations
- Make
disbursements in compliance with Donor and AWF regulations;
Administration:
- Support
in gathering support documentations in preparation of annual, internal and
donor audits;
- Collect
and scan all Payable finance documentation in an organized electronic
filing structure that is user friendly
- Perform
any other relevant duties as assigned by the supervisor and other Senior
Finance Team.
Qualifications
- Bachelor’s
degree in accounting/business or related field
- Qualified
Certified Public Accountant
- Minimum
3 years working experience in an International NGO
- Audit
experience is desirable
- Experience
in using ERP is desirable (MS Navision Dynamic / Oracle NetSuite)
- Knowledge
in French will be an added advantage
- Excellent
communication skills, verbal and written
- Excellent
computer skills (Word, Excel, Outlook)
- Flexible,
culturally sensitive, and exude a “team” attitude
- Must
have excellent interpersonal skills with the ability to interact
professionally with staff, partners and donors
How to Apply
