Assistant Admin Officer
Ref: KeMU/HR/2/05/22
Responsibilities
- Facilitate safe processing of certificates and
transcripts through results verification to ensure correct awards and
guard the integrity of University examinations.
- Ensure safe custody of academic certificates and
transcripts
- Drafting verification letters to authenticate
certificates issues in response to queries by various organizations
- Process data for administrative planning
- Assist in information processing and
dissemination.
- Handling of student inquiries
- Perform regular update of Enterprise Resource
Planning (ERP) by occasional checks in the student’s card, students’
statistics and semester registration to ensure accuracy of students’
information
- Assist in collecting, recording and maintaining
student records
- Filing and storage of students’ records
- Participate in appraisal, archival and disposal of
records
- Assist in registration of students
- Any other duties assigned by immediate supervisor.
Qualifications
For direct appointment
to this grade an officer must have: –
- A Bachelor’s degree in Information Science/
Records and Archives Management/ Computer Information Systems or
equivalent from a recognized University with not less than 4 years’ work
experience in a similar
- administrative position.
- Evidence of proficiency in the use of information
management systems.
- Adequate working experience in managing students’
records
- Adequate knowledge in data mining and analysis
- Proficiency in ICT skills
- Good communication and interpersonal skills
- Attention to details, high level of integrity and
confidentiality
How to Apply
Each application shall
be accompanied by detailed Curriculum Vitae, Copies of Relevant Academic and
Professional Certificates, National Identity Card or Passport, Testimonials,
and other relevant supporting documents. Scanned copies of these documents must
accompany the email application.
The successful applicant
will be required to bring the following:
- Clearance from Kenya Revenue Authority
- Clearance from Higher Education Loans Board
- Clearance from the Ethics and Anti-Corruption
Commission
- Clearance from Credit Reference Bureau
- 5Criminal Investigation Department (Certificate of
Good Conduct)
Letters of recommendation
from at least three referees familiar with the applicant’s professional
experience and character in general should also be sent to the address below.
Applications shall
clearly be marked with the Reference Number of the Advertised position
“Application for the position of (position applied for)”and submitted as
follows:
Three (3) hard copies should be addressed to
The Vice Chancellor
Kenya Methodist
University
P. O. Box 267 – 60200
MERU, KENYA
And
An electronic copy in
PDF format to be sent direct to the Vice Chancellor on email: applications@kemu.ac.ke To
be received on or before 21
st May 2022. Only shortlisted candidates will be contacted